Facilities Admin Specialist (Part-Time)

Options for Community Living, Inc.; Town of Islip (NY); On-site; USD 30,000 - 33,000; Part time

Benefits offered by this job

Generous PTO: Wellness, Vacation, Sick

403(b) retirement plan with employer H

Employee Assistance Program

Tuition Assistance

Wellness Initiatives

Paid Training & On-the-Job Training

Promotional Opportunities

Mileage reimbursement

Job summary

Options for Community Living, Inc. is seeking an Administrative Assistant to support the Facilities team in Ronkonkoma, NY. The role involves data entry, purchasing, vendor management, and site safety tasks, with a focus on supporting maintenance and operations across multiple sites.

The position is part-time (21 hours/week), non-exempt, with a $22.00–$24.00 hourly wage and a $500 sign-on bonus. Bilingual? Not specified; benefits include PTO, retirement plan, EAP, tuition assistance, and more.

Qualifications

• High School graduate or the equivalent.
• One year of general office experience required.

Responsibilities

• Data Entry – input annual maintenance completion dates into Microsoft Access.
• Process purchases/receipts for maintenance items every two weeks.
• Order office supplies through Amazon as needed.
• Maintain vendor binders with licenses and insurance info.
• Maintain key inventory and update the key sheet.
• Run pending reports for mechanics prior to visits.
• File all work orders for MH and ATC departments.
• Maintain cabinet inventory and spreadsheets for facilities supplies.
• Manage/monitor Ring cameras and update locations weekly.
• Monitor van maintenance and NYS inspections; maintain logs.
• Update detector inventories and access BK Fire report system.
• Distribute Monthly Mechanic Safety forms and record submissions.
• Provide reception coverage as needed.
• Perform additional administrative duties as assigned.

Skills

High School diploma

Office experience

Education

High School diploma or equivalent

Tools

Microsoft Access

Amazon (ordering)

Job description

Options for Community Living, Inc. is seeking an Administrative Assistant to support the Facilities team in Ronkonkoma, NY. The role involves data entry, purchasing, vendor management, and site safety tasks, with a focus on supporting maintenance and operations across multiple sites.

The position is part-time (21 hours/week), non-exempt, with a $22.00–$24.00 hourly wage and a $500 sign-on bonus. Bilingual? Not specified; benefits include PTO, retirement plan, EAP, tuition assistance, and more.