Facilities Admin Specialist – Onsite (Mon–Fri)

Russell Tobin; Tiffin (OH); On-site; USD 32,000 - 34,000; Part time

Benefits offered by this job

Healthcare coverage

401(k) retirement plan

Life & disability insurance

Employee discounts

Job summary

PrideGlobal is seeking a Facilities Specialist (Administrative Assistant) in Tiffin, OH to support a small facilities team onsite with additional remote duties as needed. The role manages work orders, procurement, vendor coordination, and documentation, ensuring timely completion and accurate record-keeping.

The ideal candidate brings 2–4 years of admin experience, strong Excel/Office skills, and a detail-oriented, proactive attitude.

Qualifications

• 2–4 years of administrative or related professional experience; approximately 5 years of administrative experience is preferred.
• High school diploma or equivalent required.
• Strong administrative, organizational, and time-management skills.
• Excellent attention to detail and accuracy.
• Strong typing, filing, documentation, and data-entry skills.
• Ability to read and interpret emails and determine appropriate actions or follow-up.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Positive attitude and professional approach to working with clients, vendors, contractors, and team members.
• Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Outlook, and Microsoft Teams.

Responsibilities

• Provide day-to-day administrative support for the facilities and maintenance team.
• Enter, update, track, and maintain facilities work orders.
• Coordinate procurement activities, including ordering supplies and materials required for maintenance activities.
• Create work orders for third-party contractor services and ensure the associated purchase orders are processed and sent to vendors.
• Coordinate with vendors, contractors, clients, and internal teams to support timely completion of work orders.
• Monitor work orders and follow up on outstanding requests to ensure completion.
• Process and organize emails, documentation, invoices, and other facilities-related records.
• Scan, file, and maintain accurate electronic and physical documentation.
• Utilize facilities and procurement systems such as MyBuy and Service Insight.
• Provide administrative and facilities support to another site remotely when needed.
• Assist with reporting, data entry, spreadsheets, presentations, and other administrative tasks.
• Use Microsoft Teams and other Microsoft Office applications to communicate and manage information.
• Maintain a high level of accuracy and attention to detail while handling multiple priorities.
• Support the facilities team with additional administrative duties and special projects as required.

Skills

Administrative skills

Organizational skills

Time management

Attention to detail

Communication skills

Education

High school diploma or equivalent

Tools

MyBuy

Service Insight

Microsoft Office Suite

Job description

PrideGlobal is seeking a Facilities Specialist (Administrative Assistant) in Tiffin, OH to support a small facilities team onsite with additional remote duties as needed. The role manages work orders, procurement, vendor coordination, and documentation, ensuring timely completion and accurate record-keeping.

The ideal candidate brings 2–4 years of admin experience, strong Excel/Office skills, and a detail-oriented, proactive attitude.