Facilities Admin & Purchasing Coordinator

Cape Fear Community College; Wilmington (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

Cape Fear Community College in Wilmington, NC, seeks an Administrative Coordinator to support the Maintenance Department. The role handles purchasing, contracts, invoices and document workflows, and coordinates service calls.

Strong organizational skills, bookkeeping experience, and proficiency with P-Card transactions are required. The incumbent will maintain records, process requisitions, and provide accurate information to faculty and staff.

Qualifications

• Two years of responsible secretarial or clerical experience.
• Equivalent to completion of the twelfth grade with secretarial training.
• Prior work with bookkeeping.
• Secretarial experience in facilities, operations, architectural, engineering or construction service preferred. An associate’s degree in the secretarial field is desirable but not required.

Responsibilities

• Follow, understand and improve on established procedures for all tasks.
• Maintain and manage communications with faculty, staff and vendors; provide routine information and directions.
• Initiate and process purchase requisitions accurately while complying with policies; confer with vendors for price, availability and delivery.
• Review departmental P-Card transactions via Works Application; monitor banking and payment management.
• Input information into computers via spreadsheets and college web sites; organize and file materials according to policies.
• Coordinate calls to the maintenance department; answer phones; schedule appointments; deliver quality customer service.

Skills

English usage

Modern office procedures

Basic mathematical principles

Responding to routine inquiries

Education

High school diploma or equivalent with secretarial training

Job description

Cape Fear Community College in Wilmington, NC, seeks an Administrative Coordinator to support the Maintenance Department. The role handles purchasing, contracts, invoices and document workflows, and coordinates service calls.

Strong organizational skills, bookkeeping experience, and proficiency with P-Card transactions are required. The incumbent will maintain records, process requisitions, and provide accurate information to faculty and staff.