Facilities and Workplace Coordinator

Bee Talent Solutions; San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Job summary

Bee Talent Solutions is seeking a Facilities & Workplace Coordinator to oversee daily infrastructure, vendor relationships, and building systems, ensuring a safe, functional onsite employee experience. This role blends hands-on maintenance oversight with administrative coordination to support a seamless work environment aligned with a fast-paced culture.

Key responsibilities include managing site operations, vendor negotiations, space planning for desk allocations and moves, and coordinating

Qualifications

• 3+ years delivering facilities repairs and maintenance.
• Experience with FM software and ticketing systems.
• Ability to lift 40-50 lbs and work outside hours.

Responsibilities

• Oversee building operations and ticketing, including routine maintenance and inspections of HVAC, plumbing, and electrical systems.
• Serve as primary onsite contact for facilities vendors; review and present proposals.
• Assist with desk allocations, office moves, conference room readiness, and event setups.
• Support OSHA compliance and company standards.

Skills

Facilities operations

Vendor management

Space planning

Safety compliance

Communication

Heavy lifting

Education

High school diploma or equivalent

Tools

Jira

ServiceNow

SpaceIQ

Google Workspace

Job description

As the Facilities & Workplace Coordinator, you are at the heart of our office operations. You will manage daily infrastructure, vendor relationships, and building systems to ensure a safe, functional, and exceptional onsite employee experience. This role blends hands‑on maintenance oversight with administrative coordination to support a seamless work environment aligned with our fast‑paced culture.

Key Responsibilities:

• Building Operations & Ticketing: Oversee routine maintenance and conduct systematic inspections of HVAC, plumbing, and electrical systems. Monitor and triage facility requests through Slack, Email and ServiceNow to ensure timely resolution. Complete repairs and inspections of our facilities and equipment as needed. Conduct daily site inspection walk throughs.
• Vendor Management: Serve as the primary onsite contact for facilities repair and maintenance vendors. Obtain, review and present facilities vendor repair proposals to present to management where needed. Ensure routine maintenance services meet company and industry standards.
• Space Planning & Event Support: Execute and assist with desk allocations, office moves, and conference room readiness. Manage event setups/teardowns and deliveries as needed.
• Safety, Security & Admin: Support compliance with OSHA regulations and company standards.

Requirements:

• 3+ years of experience in executing facilities repairs and maintenance, FM coordination, workplace operations, and/or maintenance administration.
• Proficiency with facility management software or ticketing system (Jira, ServiceNow, SpaceIQ) and Google Workspace.
• Ability to work outside of regular business hours when needed.
• Excellent communication skills and a hospitality-focused mindset for collaborating with cross-functional teams.
• Ability to lift 40-50 lbs and walk floors regularly for inspections and setups.

Education:

High school diploma or equivalent

Benefits:

Bee Talent Solutions offers a competitive benefits package for eligible full-time employees, including medical, dental, and vision coverage. Additional details regarding eligibility and plan offerings will be provided during the interview and onboarding process.