F&B Purchasing & Receiving Clerk | Full Time | The St. Anthony, A Luxury Collection Hotel

Crescent Hotels & Resorts; San Antonio (TX); On-site; USD 22,000 - 33,000; Full time

Benefits offered by this job

Competitive wages

Benefits plan for associates & family

401K matching

Job summary

The historic St. Anthony Hotel is seeking a Purchasing Clerk to join their team. The Purchasing Clerk works closely with vendors, suppliers, and internal departments and is responsible for maintaining inventory, placing purchase orders, tracking shipments, ensuring purchases are cost-effective and timely.

Situated in the heart of downtown, overlooking Travis Park, the AAA Four Diamond, St. Anthony Hotel offers easy access to the trendy restaurants and historical landmarks in San Antonio, Texas.

Qualifications

• Must have 2–3 years of hotel experience.
• Experience with procurement systems and supplier relations.
• Ability to stand, walk, lift up to 50 pounds as needed.
• Strong teamwork and communication in a fast-paced environment.

Responsibilities

• Order all food items for the operation, including banquets.
• Source procurement in line with quality and delivery standards.
• Solicit competitive bids and maintain current price data.
• Verify deliveries against specifications and process invoices for payment.
• Maintain inventory levels and pricing records; ensure FIFO and inventory accuracy.

Skills

Hotel experience

Vendor management

Teamwork

Tools

Birchstreet

LightSpeed

M3

Oracle

Avendra

Job description

The historic St. Anthony Hotel is seeking a Purchasing Clerk to join their team. The Purchasing Clerk works closely with vendors, suppliers, and internal departments and is responsible for maintaining inventory, placing purchase orders, tracking shipments, ensuring purchases are cost-effective and timely.

Situated in the heart of downtown, overlooking Travis Park, the AAA Four Diamond, St. Anthony Hotel offers easy access to the trendy restaurants and historical landmarks in San Antonio, Texas. St. Anthony, a Luxury Collection Hotel San Antonio, opened in 1909 and has been designated a national historic site. Our luxury hotel in San Antonio embodies old-world splendor with touches like Italian marble and Corinthian columns. Come make history with this luxury San Antonio hotel.

We are committed to providing you with:

• Highly competitive wages
• An exceptional benefit plan for eligible associates & your family members
• 401K matching program for eligible associates
• Flexible scheduling to allow you to focus on what is important to you.
• Discounts with our Crescent managed properties in North America for you & your family members.

ESSENTIAL JOB FUNCTIONS:

• Responsible for ordering of all food items based on needs for the entire operation, including banquets; adjusting these figures as often as the flow of business dictates under the guidance of the sous chef at all times.
• Establish sources of procurement as approved by the Executive Chef director (these vendors being approved on the basis of their availability to comply with our company standards of quality, specification and delivery).
• Request and receive competitive bids from these purveyors as scheduled and maintains up-to-date price information for ready departmental reference.
• Prices are constantly reviewed, and purchases are made exactly to specification.
• Receive and inspect all deliveries to ensure daily compliance with all specifications, returns merchandise which is not acceptable and makes credit notation.
• Review all invoices prior to payment to ensure correct pricing from each purveyor.
• Maintain proper inventory levels as commensurate with expected need, emergency capability, security control and storage availability. Notifies executive chef of any anticipated shortages/overages.
• Maintain permanent pricing records for later reference.
• Record daily ordered items in purchases log.
• Constantly spot check walk-ins and freezers to ensure that inventories are maintained at adequate levels; food is rotated on first in first out basis.
• Ensure availability of food in consideration of advance preparation needs and time scheduling.
• Prevent delays and run outs:
• Date all stock prior to placing it into walk-ins, walk-in freezer and dry good storeroom.
• Maintain good housekeeping practices in all walk-in boxes, walk-in freezer and dry goods storeroom.
• Assist in setting up a period ending inventory list and maintaining most current pricing with help of purchase log.
• Responsible for administration of all written records as required by company policy. This information being completed and furnished by shift managers.
• Permanent file is maintained in the chef's office for reference in estimating and is available for use by company staff during audits and inspections.
• Ensure that adequate office supplies are kept on hand to facilitate good record keeping.
• Keep on file the following forms:
• The carbon copies of purchase log.
• A copy of all meetings throughout the food and beverage area.
• Past ordering and inventory records are also kept on file updated.

REQUIRED SKILLS AND ABILITIES:

• Must have at least 2-3 years of hotel experience.
• Must have systems experience such as Birchstreet, LightSpeed, M3, Oracle, Avendra etc.
• The candidate will be required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl.
• The candidate must regularly lift and/or move up to 20 pounds and frequently lift and/or move up to 50 pounds.
• Must be able to interact with co-workers, customers and have a sense of TEAM.

This description excludes non-essential and marginal functions of the position that are incidental to the performance of the fundamental job duties. Furthermore, the specific examples in each section are not intended to be all-inclusive. Rather, they represent the typical elements and criteria considered necessary to perform the job successfully. Other job-related duties may be assigned by the associate's supervisor.

Furthermore, this description is subject to change, in the sole discretion of the Company, and in no way creates an employment contract, implied or otherwise; each associate remains, at all times, an "at will" associate.

Licenses & Certifications

• Alcohol Awareness Cert (required)
• Certified Food Handler (required)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.