F&B Administrative & Scheduling Specialist

Northwood Hospitality LLC; Islamorada (FL); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

401(k) with employer matching

Medical, Dental & Vision Insurance

Paid Time Off + 8 Paid Holidays

Disability Insurance

Job summary

Cheeca Lodge & Spa in Islamorada seeks an Administrative Coordinator to support our restaurants, bars, and banquet operations. You will manage staff compliance, coordinate vendor services, and maintain scheduling systems to ensure smooth day‑to‑day operations.

You will assist the F&B leadership with admin duties, enter weekly schedules, manage OpenTable reservations, and help with invoices and event planning. A hospitality background and strong Excel/Outlook skills are expected.

Qualifications

• Prior experience in administrative support or operations.

Responsibilities

• Maintain staff compliance records and certifications.
• Coordinate vendor services and uniform/locker programs.
• Support F&B management with scheduling, documents, and errands.
• Enter weekly team schedules into OnTrack by Friday.
• Manage OpenTable reservations and guest notes for smooth service.
• Process invoices, POs, and organize financial documents.
• Support event planning and coordination for weddings and corporate functions.

Skills

Administrative support

Operations

Microsoft Excel

Microsoft Outlook

Bilingual

Tools

OnTrack scheduling software

OpenTable

Job description

Cheeca Lodge & Spa in Islamorada seeks an Administrative Coordinator to support our restaurants, bars, and banquet operations. You will manage staff compliance, coordinate vendor services, and maintain scheduling systems to ensure smooth day‑to‑day operations.

You will assist the F&B leadership with admin duties, enter weekly schedules, manage OpenTable reservations, and help with invoices and event planning. A hospitality background and strong Excel/Outlook skills are expected.