F&B Administrative Assistant

Theuniversityunion; Ferndale (WA); On-site; USD 42,000 - 66,000; Full time

Job summary

Silver Reef Casino Resort in Ferndale, WA is seeking a Food & Beverage Administrative Assistant to provide comprehensive administrative support to the Director of Food & Beverage and leadership team, ensuring efficient operations across outlets and departments.

The role requires high organization, advanced computer skills, confidentiality, and the ability to manage calendars, prepare reports, onboarding, and coordination of travel and events; experience in office administration and

Qualifications

• High School Diploma or GED required
• 2-year AA degree* and 4 years’ experience in fast-paced industry required
• 4- years’ experience in food and beverage preferred

Responsibilities

• Administrative Support to the Director of Food & Beverage and department managers
• Prepare, draft, edit, and distribute correspondence, reports, presentations, policies, and departmental communications
• Maintain organized filing systems for both physical and electronic documents
• Manage calendars, appointments, meetings, and departmental schedules
• Coordinate travel arrangements and scheduling as required
• Support special projects and departmental initiatives as assigned
• Recruitment, onboarding, and personnel documentation support

Education

2 Year Degree

Job description

• Location 4876 HAXTON WAY,FERNDALE, WA, 98248-9130,United States
• Job Category Food and Beverage
• Employee Type Full Time (ACA)
• Required Degree 2 Year Degree
• Manage Others Yes

Contact information

• Name Human Resources
• Phone [phone] ext. 4185
• Email [e-mail]

Description

JOB SUMMARY:

The Food & Beverage Administrative Assistant provides comprehensive administrative, clerical, and organizational support to the Director of Food & Beverage, the Food & Beverage leadership team, and Executive Management. This position plays a vital role in ensuring efficient department operations through accurate recordkeeping, reporting, communication, scheduling, and coordination of activities across all SRCR Food & Beverage outlets, LCC C-Store Kitchen Operations, and the Black Bear Diner.

The successful candidate will be highly organized, detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment. This position requires advanced computer proficiency, exceptional communication skills, and the ability to maintain confidentiality while supporting departmental and organizational objectives.

MINIMUM REQUIREMENTS:

• High School Diploma or GED required
• 2-year AA degree* and 4 years’ experience in fast-paced industry required
• 4- years’ experience in food and beverage preferred

*Advanced level computer and office automation training and years of additional experience can be considered in lieu of the degree.

LICENSES

• Class II Gaming license
• WA Driver's License

SPECIFIC SKILLS, KNOWLEDGE, AND EXPERIENCE REQUIRED:

• The successful candidate must demonstrate 100% fluency and advanced proficiency in the following programs and technologies:
• Microsoft Office Suite (Microsoft Word, Microsoft, Microsoft Outlook, Microsoft PowerPoint,
• Microsoft Teams)
• Adobe Acrobat
• Payroll and scheduling software
• Purchasing and inventory management systems
• Document management and electronic filing systems
• Database management software
• Internet research and web-based business applications
• Adaptability and flexibility
• Thorough knowledge of modern office procedures, practices, and protocols.
• Advanced word processing skills with emphasis on Microsoft Word, including document creation, formatting, forms design, filing systems, and implementation of specialized document requirements.
• Advanced spreadsheet preparation and reporting capabilities using Microsoft Excel.
• Strong report writing, editing, and presentation preparation skills.
• Experience maintaining confidential records and information.
• Strong organizational, time management, and multitasking abilities.
• Ability to work independently and exercise sound judgment.
• Excellent verbal and written communication skills.
• Casino operations and pre-opening experience preferred.
• Ability and willingness to work overtime as necessary to complete projects and meet deadlines.

SPECIFIC DUTIES PERFORMED:

• Administrative Support
• Provide administrative support to the Director of Food & Beverage and department managers.
• Prepare, draft, edit, and distribute correspondence, reports, presentations, policies, and departmental communications.
• Maintain organized filing systems for both physical and electronic documents.
• Manage calendars, appointments, meetings, and departmental schedules.
• Coordinate meetings, prepare agendas, and record meeting minutes.
• Assist with onboarding and orientation paperwork for new team members.
• Maintain confidential employee and departmental records.
• Coordinate travel arrangements and scheduling as required.
• Support special projects and departmental initiatives as assigned.

Reporting and Data Management

• Prepare daily, weekly, monthly, and quarterly operational reports.
• Compile and analyze labor, sales, inventory, and financial data.
• Track departmental budgets and expenses.
• Generate reports using spreadsheets and database systems.
• Maintain accurate records related to labor costs, inventories, purchasing activities, and productivity metrics.
• Assist with audits, compliance reviews, and operational assessments.
• Develop and maintain departmental tracking systems and reporting tools.

Team Member Support

• Serve as a point of contact for team member inquiries and departmental communications.
• Maintain scheduling records and assist with schedule preparation.
• Support, coordinate, and communicate team member recognition programs, training documentation, and departmental events.
• Track certifications, licenses, permits, and required training records.
• Assist management with recruitment, onboarding, and personnel documentation.
• Communication and Coordination
• Communicate effectively with managers, employees, vendors, and other departments.
• Coordinate special events, banquets, promotions, meetings, and departmental projects.
• Assist with preparing presentations and supporting operational meetings.
• Ensure timely distribution of information, policies, procedures, and announcements.
• Foster positive working relationships throughout the organization.

NATIVE AMERICAN HIRING PREFERENCE

In accordance with our company policy, Tribal employment preference will apply.