F&B Admin. Assistant( PT-HCC)

Clarendale West End; Cupertino (CA); On-site; USD 33,751 - 42,306; Part time

Benefits offered by this job

Medical, Dental, and Vision insurance

Competitive benefits and 401(k)

Referral Bonus Program

Generous PTO

Employee Assistance Program

Job summary

Clarendale West End in Cupertino, California is seeking a part-time Administrative Assistant for the Food and Beverage Department. In this role, you will provide essential administrative support while maintaining exceptional hospitality standards.

The ideal candidate will have one-year office experience and strong communication skills, particularly in a senior living context. Responsibilities include clerical support, maintaining records, and assisting with event planning.

If you are a compassionate individual passionate about senior engagement and hospitality, we would love to hear from you!

Qualifications

• Minimum of one-year office work experience.
• Knowledge of or ability to learn Excel and Microsoft Word.
• Ability to perform basic mathematical calculations.

Responsibilities

• Provide office and clerical support to the Food & Beverage Department.
• Assist with maintaining office files and records.
• Help with menu design and ensure accuracy of menus.

Skills

Office work experience

Excel

Microsoft Word

Communication skills

Mathematical calculations

Tools

Cubigo

Office equipment

Job description

When you work at THE FORUM, you have a front-row seat to the amazing life stories of the wisest people on earth. What’s more, you are part of an extraordinary company – one that’s investing in the future of senior living by investing in you. Don’t just do a job. Be part of an extraordinary life!

THE FORUM is recruiting for a hospitality focused Administrative Assistant for the Food and Beverage Department to join our team! The individual will provide the administrative and clerical support to the Food & Beverage Department and assist the F&B Director with other business office functions while meeting, or exceeding LCS hospitality and service standards.

Employment Type: Part Time (3 days a week) – Must be available to work on the weekends.

Hourly Wage: $24.50–$30.71

Why You’ll Love Working Here

• Medical, Dental, and Vision insurance
• Competitive benefits and 401(k) with company match
• Referral Bonus Program – Up to $500 per referral!
• Generous PTO
• Employee Assistance Program & a Safe and clean work environment
• Birthday Celebration, Service Tenure Awards and Monthly Employee Engagement Activities
• Career Advancement Opportunities
• Tuition Reimbursement Program
• A warm, engaging, and mission-driven workplace where your impact truly matters

Daily Responsibilities of an F&B Assistant

• Provide office and clerical support, which meets, or exceeds, LCS hospitality and service standards
• Assist with maintaining office files and records
• Provide typing services for kitchen and Food and Beverage office as well as any special community correspondence. Assist with other business office functions, graphic, bulletins, flyers, posters e.g., copying, materials preparation, reposts, menus.
• Work with Dining Room Supervisor to help capture all charges for catering events, visitors, special meal pricing, etc.
• Help with menu design, name cards for catering events.
• Ensure that breakfast, lunch, dinner & “always available” menu is accurately created/printed/updated in Dining Room and posted on menu board, daily menus, and Cubigo.
• Code Forum invoices for approval, through online system, and manage checkbook.
• Assist with maintaining office inventory and ordering of office supplies and equipment.
• Assist with set up and break down of F&B events when needed
• Be super user of F&B technology: Cubigo, Pineapple Academy, Tablets for Servers, etc. Assist with troubleshooting systems such as entering meal credits, etc.
• Maintain F&B shared drive folder so most recent document versions are always available to team members. Particularly frequently used forms.
• Assist in maintaining office computers and printers
• Help calendar planning, meetings, etc for Director.
• Assist with new hire paperwork.
• Assist in the dining room when needed.
• Responsible for loading staff schedules in UKG.
• Practice positive resident relations by demonstrating LCS hospitality and service standards to residents, families, guests, and the public.
• Practice all safety, loss prevention and infection control procedures.
• Meet, or exceed, LCS standards of appearance; comply with LCS sanitation, hygiene and health standards for community personnel.
• Perform other reasonable tasks as assigned by supervisor
• Attend in-services as required.
• Maintain and protect the confidentiality of resident and team member information at all times.

Qualifications

• Minimum of one-year office work experience
• Knowledge of or ability to learn Excel, Microsoft Word; ability to use a personal computer, type writer and other office equipment.
• Ability to perform basic mathematical calculations
• Ability to effectively communicate with residents, families, supervisor, employees
• Ability to effectively communicate via the telephone
• Ability to provide office and clerical services in a senior housing and health care environment which meet, or exceed, LCS hospitality and service standards.
• Willingness to work with the elderly

If you’re an enthusiastic, compassionate, senior care professional who is passionate about hospitality and senior engagement – please apply, we’d love to get to know you!

EEO Employer