External Affairs Admin & Events Coordinator

Middle East Broadcasting Networks; Arlington (VA); On-site; USD 42,000 - 58,000; Full time

Job summary

Middle East Broadcasting Networks (MBN) seeks an Administrative Assistant to support the External Affairs Department. You will manage calendars, arrange travel, prepare materials, and coordinate meetings, events, and communications with stakeholders.

The role requires strong organizational and writing skills, discretion with confidential information, and proficiency in MS Office. You will interact with executives and support multiple initiatives in a fast-paced environment.

Qualifications

• 2+ years of administrative or office support experience, preferably in government, media, nonprofit, communications, or public affairs.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Professional demeanor with excellent customer service and interpersonal skills.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.

Responsibilities

• Provide administrative support to the Director of External Affairs and departmental staff.
• Coordinate calendars, meetings, conference calls, and travel arrangements.
• Prepare meeting agendas, briefing materials, correspondence, reports, and presentation materials.
• Maintain departmental files, contact databases, stakeholder lists, and other records.
• Assist with planning and logistics for meetings, conferences, live events, receptions, and the MBN Salons series.
• Coordinate invitations, RSVPs, guest communications, and event registration.
• Prepare expense reports, purchase requests, and other administrative documentation.
• Monitor departmental email accounts and respond to routine inquiries.
• Support media outreach, government relations, and stakeholder engagement activities by preparing mailing lists and briefing packets.
• Track project deadlines and coordinate multiple initiatives.
• Maintain inventories of promotional materials and event supplies.
• Assist with research projects and compile background information.
• Coordinate with other MBN departments to facilitate meetings, events, and special projects.

Skills

Strong written and verbal

Excellent organizational skills

Education

Associate’s or Bachelor's degree or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Teams

Publisher

Job description

Middle East Broadcasting Networks (MBN) seeks an Administrative Assistant to support the External Affairs Department. You will manage calendars, arrange travel, prepare materials, and coordinate meetings, events, and communications with stakeholders.

The role requires strong organizational and writing skills, discretion with confidential information, and proficiency in MS Office. You will interact with executives and support multiple initiatives in a fast-paced environment.