Subaward Lifecycle Specialist

Montana State University; Bozeman (MT); On-site; USD 51,000 - 63,000; Full time

Job summary

Montana State University in Bozeman invites applications for Subaward Manager in the Office of Sponsored Programs. The role provides direct financial and administrative support to subawards, ensuring compliance with federal rules and sponsor terms.

Responsibilities include managing subaward lifecycle, drafting agreements, coordinating with MSU units, monitoring FFATA reporting, and aids audits. Requires bachelor's degree and experience in administration/finance.

Qualifications

• Bachelor’s degree in Business, Finance, Management or related field, or an equivalent combination of education and/or experience.
• Demonstrated experience with administrative and accounting principles, practices, and techniques.
• Ability to exercise diplomacy, establish effective working relationships, and maintain a high degree of professionalism when working with staff and faculty across campus, as well as sponsor representatives.
• Demonstrated experience using personal computers and various software including Outlook, Excel, and Word, as well as experience working with databases and the Internet.

Responsibilities

• Provide guidance and training to faculty, department administrators, and research staff regarding subaward management requirements.
• Develop policies and procedures, best practices, and training materials related to subrecipient monitoring.
• Serve as a subject matter expert on outgoing subawards and subcontract administration.
• Manage the full lifecycle of outgoing subawards from issuance through closeout.
• Maintain electronic records on an average portfolio of over 400 unique subawards with expenditures of over $31 million in Fiscal Year 2026.
• Ensure accurate and timely subaward creation including drafting, negotiating, and executing subaward agreements and amendments.
• Review award terms and conditions to determine subrecipient requirements and flow-down provisions.
• Ensure subward agreements comply with federal regulations, including Uniform Guidance (2 CFR Part 200), sponsor requirements, and institutional policies.
• Coordinate with MSU University Business Services and MSU Fiscal Shared Services for timely and efficient subaward invoice review.
• Coordinate with MSU Research Integrity and Compliance, MSU Controlled Research, and MSU Technology Transfer to ensure subrecipients are in compliance with all Federal sponsor specific requirements.
• Manage subrecipient registration requirements in SAM.gov and help entities navigate the registration process.
• Oversee monthly FFATA financial reporting in SAM.gov.
• Support institutional audits and sponsor reviews involving subrecipient monitoring activities.

Skills

Subaward management

Finance

Communication

MS Office

Diplomacy

Databases

Education

Bachelor's degree or equivalent in Business/Finance/Management

Tools

Outlook

Excel

Word

Banner software

SmartBuy MSU

Job description

Montana State University in Bozeman invites applications for Subaward Manager in the Office of Sponsored Programs. The role provides direct financial and administrative support to subawards, ensuring compliance with federal rules and sponsor terms.

Responsibilities include managing subaward lifecycle, drafting agreements, coordinating with MSU units, monitoring FFATA reporting, and aids audits. Requires bachelor's degree and experience in administration/finance.