Export Document Specialist

Fondomonte; Goodyear (AZ); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Health Insurance

Dental and Vision Insurance

Employer-Sponsored Group LifeInsurance

401(k) w 100% employer match for first

Supplemental Benefits offered

Employee Assistance Program

Paid Vacation and Holidays

Job summary

Fondomonte Arizona LLC is seeking a detail-oriented Export Documentation Specialist to support our shipping operations in Goodyear, AZ. The role handles export documentation and coordinates with colleagues and customers, with emphasis on accuracy and compliance.

This in-office, Monday–Friday position runs 6:00 AM to 3:00 PM, with potential extra hours during peak season. You will assemble documents, process invoices, and communicate with vendors, freight forwarders, and customers to ensure

Qualifications

• Detail-oriented and highly organized.
• Proficient in MS Excel and Word with basic data entry skills.
• Strong verbal and written communication abilities.
• Administrative experience preferred.

Responsibilities

• Assemble documents required for exporting products to customers.
• Ensure compliance with U.S. export laws and regulations and all export approvals.
• Track progress of export-related documents through stages.
• Prepare export documentation per country-specific destination and regulations.
• Review final invoices for pricing confirmation.
• Process commercial invoices by validating data integrity and accuracy.
• Communicate with internal/external customers including trading desks, freight forwarders, brokers, USDA and customers.
• Ensure timely and accurate processing of export shipments.
• Collaborate with vendors and internal teams to collect required export documentation.
• Able to learn and input data in SAP for financial reporting.
• Other duties as assigned.

Job description

Fondomonte Arizona LLC is seeking a detail-oriented Export Documentation Specialist to support our shipping operations. The Export Documentation Specialist will be responsible for handling and processing export documentation that is required for exporting products and customer needs. General office tasks and administrative duties, such as direct communication between colleagues and customers, organizing schedules and events, entering data, and all other administrative functions directed by the Manager.

This is a great opportunity for someone who enjoys working in a structured environment and plays an important role in supporting global logistics operations.

The ideal candidate is organized, proactive, and able to manage multiple tasks in a sometimes fast-paced environment while maintaining a high level of accuracy.

This is an in-office position M-Friday, 6:00 AM - 3:00 PM with some potential additional hours during peak season.

Responsibilities

• Assemble documents required for exporting products to customers.
• Ensure compliance with the U.S. export laws and regulations and all export approvals.
• Tracking the progress of export-related documents through the various stages.
• Create, assemble, and present applicable export documentation required per country-specific destination in accordance with export laws and regulations.
• Review final invoice for pricing confirmation.
• Process commercial invoice documents by validating data integrity and accuracy.
• Communicate with appropriate internal/external customers, including trading desks, loading facilities, freight forwarders, brokers, vendors, USDA and customers.
• Ensure timely and accurate processing of export shipments.
• Work closely with vendors and internal network to collect needed documentation that is required for exports.
• Ability to remain calm and prioritize in high stress situations.
• Strong Problem-Solving skills a plus.
• Able to work independently and with others.
• Knowledge of AES or Shipping Instructions a plus
• Organizational skills, with an ability to stay focused on assigned tasks.
• Able to learn and input data in SAP to support financial reporting.
• Other duties as assigned.

Qualifications

• High School Diploma or GED
• Detail-oriented and strong organizational skills required
• Proficient in Excel, Word, Microsoft
• Administrative experience preferred
• Strong attention to detail and accuracy
• Strong organizational skills
• Must be able to work in a collaborative team environment as well as individually
• Excellent verbal and written communication skills
• Ability to work flexible hours as needed and multitask in a fast-paced environment
• Capable of working under pressure
• Display a positive and professional attitude toward peers and the leadership team
• Time management and ability to prioritize task given

Starting pay

$21.00-23.50/Hr. Depending upon qualifications.

Schedule

Monday-Friday 6:00-3:00 with occasional additional hours as needed

Benefits

• Health Insurance
• Dental and Vision Insurance
• Employer-Sponsored Group Life Insurance
• 401(k) w 100% employer match for first 3%, then 50% next 2%
• Supplemental Benefits offered
• Employee Assistance Program
• Paid Vacation and Holidays

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.