EXPORT COORDINATOR

Triton-Logistics; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

Premier Logistics is seeking an experienced Export Coordinator to manage international export shipments, primarily ocean freight, from booking to departure. You will handle documentation, carrier coordination, and customer communications to ensure accurate, timely execution.

The role requires knowledge of U.S. export regulations, AES filings, and closure of shipments with precise documentation and compliance. Strong coordination across internal teams and external partners is essential.

Qualifications

• High school diploma or equivalent required.
• Associate's or bachelor's degree in Logistics, Supply Chain Management, International Business, or related field preferred.
• Minimum 2–3 years of export coordination or ocean freight experience.
• Familiarity with U.S. export regulations and AES filing requirements.
• Experience with ocean carriers, freight forwarders, trucking companies, and port terminals.

Responsibilities

• Coordinate international export shipments from booking through departure, primarily ocean freight.
• Prepare and review export documentation (invoices, packing lists, B/L, SLI, Origin certificates).
• Coordinate container bookings, drayage, and terminal appointments; monitor schedules and deadlines.
• Serve as primary contact for export customers and provide status updates.
• Review costs, validate against quotations, and support invoicing processes.
• Collaborate with Dispatch, Warehouse, Billing, and Management; maintain accurate shipment records.

Skills

Export coordination

Ocean freight

Documentation accuracy

Communication

Education

High school diploma

Associate's or Bachelor's in Logistics/Supply Chain/International Business

Tools

Microsoft Excel

Outlook

Transportation Management Systems (TMS)

Magaya

PortPro

Job description

Premier Logistics organization. is seeking a highly organized, detail-oriented, and experienced Export Coordinator to manage and coordinate international export shipments while ensuring compliance with U.S. export regulations, customer requirements, and company operating procedures.The Export Coordinator will oversee the export process from shipment initiation through final departure, including booking coordination, preparation and verification of shipping documentation, communication with ocean carriers, freight forwarders, customs brokers, trucking companies, and customers.The ideal candidate will possess a strong understanding of international logistics, ocean freight operations, export documentation, customs requirements, and shipment tracking.ESSENTIAL DUTIES AND RESPONSIBILITIES1. Export Operations & Shipment CoordinationCoordinate international export shipments, primarily ocean freight, from booking through departure.Arrange and confirm bookings with ocean carriers, freight forwarders, and other transportation providers.Coordinate container availability, equipment pickup, loading, and delivery to ports or terminals.Monitor vessel schedules, sailing dates, booking deadlines, and cargo cutoff times.Coordinate drayage transportation and container movements with internal dispatch and trucking operations.Track export shipments and provide customers with accurate, timely status updates.Identify and resolve shipment delays, documentation discrepancies, and operational issues.Ensure shipments are processed efficiently and within established deadlines.2. Export Documentation & CompliancePrepare, review, and process required export documentation, including:Commercial invoicesPacking listsBills of ladingShipping instructionsShipper's Letters of Instruction (SLI)Certificates of Origin, when requiredExport declarations and supporting documentationElectronic Export Information (EEI) filings through AES, when requiredVerify the accuracy and completeness of shipment documentation.Ensure compliance with U.S. Customs and Border Protection (CBP), Census Bureau Foreign Trade Regulations, and applicable export-control requirements.Verify Schedule B or HTS classifications and export information, coordinating with the responsible compliance personnel when necessary.Monitor AES filing requirements, Internal Transaction Numbers (ITNs), and applicable exemptions.Coordinate with customers and compliance personnel regarding export licenses, restricted destinations, and denied-party screening.Maintain accurate export records in accordance with applicable federal retention requirements.Support Foreign Trade Zone (FTZ) export procedures when applicable.3. Carrier, Port & Transportation CoordinationCommunicate with ocean carriers, terminals, port authorities, and transportation providers.Coordinate container pickups, returns, and terminal appointments.Monitor container free time, detention, demurrage, and related charges.Ensure compliance with carrier documentation and cargo cutoff requirements.Coordinate with warehouse personnel to confirm cargo readiness, quantities, packaging, and loading schedules.Verify container numbers, seal numbers, and shipment details.Assist in resolving transportation-related issues affecting export shipments.4. Customer Service & CommunicationServe as the primary point of contact for assigned export customers.Provide shipment updates, vessel schedules, documentation confirmations, and delivery information.Respond promptly to customer inquiries and operational concerns.Maintain professional relationships with customers, carriers, vendors, and internal departments.Communicate potential shipment delays, additional charges, and service disruptions.Ensure customer-specific shipping instructions and service requirements are followed.5. Billing, Cost Control & Financial AccuracyReview freight rates, carrier charges, and transportation expenses.Verify shipment-related costs against approved quotations and service agreements.Coordinate with the Billing Department to ensure accurate and timely invoicing.Identify and report discrepancies involving freight charges, detention, demurrage, and accessorial fees.Maintain accurate shipment cost records.Assist in minimizing unnecessary transportation expenses and operational losses.6. Internal Coordination & ReportingCollaborate with Dispatch, Warehouse Operations, Customer Service, Billing, and Management.Maintain accurate shipment information in the company's transportation and logistics management systems.Update shipment milestones, documentation, and customer records.Prepare operational reports identifying shipment volumes, pending bookings, exceptions, and delays.Escalate unresolved operational or compliance issues to management.Support continuous improvement initiatives designed to increase efficiency, accuracy, and customer satisfaction.MINIMUM QUALIFICATIONSEducation & ExperienceHigh school diploma or equivalent required.Associate's or bachelor's degree in Logistics, Supply Chain Management, International Business, or a related field preferred.Minimum 2–3 years of experience in export coordination, ocean freight forwarding, or international logistics preferred.Experience coordinating ocean export shipments and preparing export documentation.Familiarity with U.S. export regulations and AES filing requirements.Experience working with ocean carriers, freight forwarders, trucking companies, and port terminals.Experience with drayage and container transportation preferred.Technical SkillsProficiency in Microsoft Office, particularly Excel and Outlook.Experience with transportation management systems (TMS) and logistics software.Familiarity with Magaya, PortPro, or similar logistics platforms preferred.Ability to prepare and review export shipping documents accurately.Understanding of ocean carrier booking systems and shipment tracking platforms.Knowledge of Incoterms and international shipping terminology.REQUIRED SKILLS & COMPETENCIESExcellent organizational and time-management skills.Strong attention to detail and documentation accuracy.Ability to manage multiple shipments and competing deadlines.Effective written and verbal communication skills.Strong problem-solving and decision-making abilities.Ability to work independently and collaboratively.Customer-focused approach with a commitment to service excellence.Ability to perform effectively in a fast-paced logistics environment.Strong sense of urgency and accountability.Bilingual English/Spanish preferred.