Experiential Events & Venue Coordinator

University of Rochester; San Ramon (CA); On-site; USD 28,000 - 39,000; Part time

Job summary

The University of Rochester is seeking an events professional to manage MAG events, including Clothesline Festival, by coordinating spaces, vendors and clients. You will oversee the events office and supervise staff to ensure timely execution and budget adherence.

Role requires strong communication, organizational skills and the ability to work flexible hours, including nights and weekends, to support MAG’s flagship fundraising events.

Qualifications

• Bachelor’s degree and 1 year of administrative experience required.
• Or equivalent combination of education and experience.
• Event planning, hospitality or project management experience preferred.

Responsibilities

• Manages the events office activities, including staff oversight and scheduling.
• Coordinates the Clothesline festival and other events to maximize revenue.
• Prepares contracts and processes payments and deposits for events and vendors.
• Maintains calendars, room diagrams and EMS entries for each event.
• Communicates logistics with clients, caterers and venues throughout planning and execution.
• Oversees staff during events to ensure safety and smooth operation.

Skills

Event planning

Hospitality

Project management

Communication skills

Teamwork

Education

Bachelor’s degree + 1 year administrative experience

Equival ent combination of education and experience

Tools

EMS

Job description

The University of Rochester is seeking an events professional to manage MAG events, including Clothesline Festival, by coordinating spaces, vendors and clients. You will oversee the events office and supervise staff to ensure timely execution and budget adherence.

Role requires strong communication, organizational skills and the ability to work flexible hours, including nights and weekends, to support MAG’s flagship fundraising events.