Gallery Events & Space Coordinator

University of Rochester; United States; On-site; USD 28,000 - 39,000; Full time

Job summary

The University of Rochester’s Memorial Art Gallery (MAG) is seeking an Events Coordinator to support MAG events and its signature Clothesline Festival. You will handle client relations, event bookings, and contracts, coordinating with facilities and caterers to deliver memorable experiences.

You will also engage donors and partners to grow event revenue, manage EMS, and support budgeting, scheduling, and compliance across MAG spaces, ensuring flawless execution and superior service.

Qualifications

• Bachelor's degree and 1 year of administrative experience required.
• Or equivalent combination of education and experience.
• Event planning, hospitality or project management experience preferred.

Responsibilities

• Manages events office activities, scheduling, and EMS contracts to maximize revenue and space use.
• Procures and coordinates new business for the gallery with donors, corporate partners, and clients.
• Oversees staff and scheduling for facilities, security, docents, and catering during events.
• Prepares event signage, contracts, and documentation; maintains confidentiality and compliance.

Skills

Event planning

Communication

Organization

Customer service

Teamwork

Self-motivated

Education

Bachelor's degree

Administrative experience

Event planning experience preferred

Job description

The University of Rochester’s Memorial Art Gallery (MAG) is seeking an Events Coordinator to support MAG events and its signature Clothesline Festival. You will handle client relations, event bookings, and contracts, coordinating with facilities and caterers to deliver memorable experiences.

You will also engage donors and partners to grow event revenue, manage EMS, and support budgeting, scheduling, and compliance across MAG spaces, ensuring flawless execution and superior service.