Experiential Events & Community Marketing Coordinator

HeyGen; San Francisco (CA); On-site; USD 34,440 - 48,216; Part time

Job summary

HeyGen seeks an events-focused specialist to run experiential and enterprise events end-to-end, from planning to teardown, with strong project coordination, travel, and on-site logistics. You’ll ensure a great attendee experience and collaborate with creators, enterprises, and startups.

This is a part-time, contract role (15–20 hours/week), requiring travel to host pop-ups and activations; salary $25–$35/hr, remote prep and coordination included.

Qualifications

• Prior experience with events, hospitality, brand activations, or field marketing.
• Project management experience; ability to build timelines, track tasks and owners, and keep multiple workstreams on schedule.
• Familiarity with project management/collaboration tools (Asana preferred; Google Sheets, Airtable, etc.).
• Highly organized with strong attention to logistical detail.
• Comfortable managing multiple moving parts simultaneously (check-in + filming queues + attendee questions).
• Able to lift, move and transport event materials.

Responsibilities

• Own the event project and event campaign plan from kickoff to wrap — build and maintain timelines, task lists, draft email copy, send out invites, create graphic and marketing material requests and owners (DRIs) in Asana
• Track deliverables, deadlines across workstreams (venue, swag, materials, staffing) and flag risks before they become problems
• Own the events calendar and keep all stakeholders aligned with clear status updates and a single source of truth for each event
• Coordinate vendors, internal teams, and contractors to keep everyone on schedule
• Run pre-event check-ins and post-event debriefs; capture learnings and maintain reusable checklists/templates for future events
• Travel required to host pop ups, dinners, activations, transport marketing materials (flyers, swag, etc) and provide on site event support

Skills

Event management

Project management

Asana

Google Sheets

Airtable

Detail-oriented

Communication

Relationship-building

Tools

Asana

Google Sheets

Airtable

Job description

HeyGen seeks an events-focused specialist to run experiential and enterprise events end-to-end, from planning to teardown, with strong project coordination, travel, and on-site logistics. You’ll ensure a great attendee experience and collaborate with creators, enterprises, and startups.

This is a part-time, contract role (15–20 hours/week), requiring travel to host pop-ups and activations; salary $25–$35/hr, remote prep and coordination included.