Experienced Medical Office Manager

SightMD; Pennsylvania; On-site; USD 47,000 - 50,000; Full time

Benefits offered by this job

Prescription Drug Coverage

Company Paid Term Life Insurance & LTB

Supplemental Insurance Benefits

Employee Assistance Program (EAP)

Paid Time Off (PTO)

Paid Holidays

Job summary

SightMD, a growing ophthalmic provider group, seeks a Center Manager to run daily operations, oversee staff, and partner with ROM for growth. The role interfaces with patients, physicians, and office staff to maintain efficiency and service quality. A Bachelor’s in a related field plus 2+ years of supervisory healthcare experience are required, with EHR proficiency and strong communication.

Qualifications

• Bachelor’s degree in Business Administration, Healthcare Management, or related field.
• Minimum 2 years of supervisory experience in healthcare settings.
• Experience with Electronic Health Records (EHR) and practice management software.
• Strong communication and interpersonal skills; multitasking in fast-paced environments.
• Proficiency in MS Office (Word, Excel, Outlook).
• Professionalism with a patient-focused attitude; initiative and problem-solving abilities.

Responsibilities

• Oversee daily center operations to ensure workflow efficiency and goal achievement.
• Collaborate with ROM to drive growth in assigned office location(s).
• Supervise front desk, surgical, and technical staff; coordinate training and development.
• Manage surgical schedules and coordination of physician providers.
• Ensure compliance with healthcare regulations and patient privacy policies.
• Lead performance management, coaching, and team development.

Skills

Supervisory experience

Healthcare management

EHR familiarity

MS Office

Communication skills

Organization

Problem solving

Initiative

Education

Bachelor’s degree in Business Administration or Healthcare Management

Tools

EHR software

Practice management software

MS Office Suite

Job description

Prior management experience in a healthcare setting required.

A career that changes lives.

SightMD is a rapidly growing integrated ophthalmic provider group, extending the reach of exceptional eye care to patients across New York, New Jersey, Pennsylvania, Connecticut and Massachusetts. With over 127 eye care providers and the convenience of 60 locations, our commitment to delivering unparalleled services is at the heart of everything we do. As we embark on our mission, we are actively seeking teammates who are eager to contribute to our legacy of eye excellence, a tradition that spans more than 50 years.

Position Summary:

As the Center Manager, you play a vital role in the management of daily office operations to ensure consistency, flow, and achievement of individual and team goals. You will also partner with ROM to ensure continued growth within your assigned office location(s). You will interface daily with patients, physicians and office staff, while communicating and coordinating in a clear and professional manner.

Job Duties & Essential Functions:

• Work with ROM and CM Mentor to understand and manage the financial obligations of your Center to meet or exceed budget expectations.
• Attend regular training and continued education opportunities offered by SightMD to enhance knowledge of and actions toward the supervision and training of all front desk, surgical, and technical staff.
• Ensure compliance with company policies and all healthcare ordinances, including patient privacy
• Manage the surgical schedule(s) for physician providers or the surgical coordinator within assigned Center.
• Work with the Surgical Process Improvement Leaders to establish consistency and seek areas for continuous improvement
• Assist in the direction of physician and patient activities, acting as a liaison between the front and back office to ensure the highest level of patient satisfaction and overall efficiency of the office
• Seek out and identify areas of improvement regularly; Research, plan, and develop action plans with your assigned CM Menter for immediate implementation
• Establish and oversee orientation, training, and career development for all new hires
• Manage and enforce the safety and security of the workplace environment, along with the legal/regulatory compliance of the office operations
• Oversee staff and physician scheduling, time, attendance, overtime and time off requests
• Lead, promote, and encourage a healthy and inclusive work environment through regular coaching, teamwork, and positive reinforcement
• Coach team members, providing constant support and areas for career development; Lean on CM Mentor needed for support and direction
• Evaluate individual performance levels through continuous performance management as directed by the People Services Department; Conduct disciplinary action meetings as appropriate
• Track and report team development; build and maintain a culture that is consistent with the SightMD core values: adjust training, processes, or staffing as needed to ensure a smooth workflow
• Maintain corporate standards within the office to ensure brand consistency and relay any specific issues or needs to corporate as needed
• Manage office inventory of medical and office supplies, working closely with procurement to ensure cost and inventory controls are in place
• Special projects and other duties as assigned Special projects and other duties as assigned

Required Qualifications:

• Bachelor’s degree in Business Administration, Healthcare Management, or a related field.
• Minimum 2 years of supervisory experience.
• Experience in healthcare management or clinical settings.
• Familiarity with Electronic Health Records (EHR) and practice management software.
• Strong communication and interpersonal skills.
• Ability to multitask and stay organized in a fast-paced environment.
• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Professionalism with a patient-focused attitude.
• Strong problem-solving and decision-making abilities.
• Eagerness to learn and take initiative.

Preferred Qualifications:

• Ophthalmology experience, strongly preferred

Work Schedule:

• Monday - Thursday 8am-4pm, Friday 7am-3pm
• 37.5/hours per week

Hourly Pay Range:

• $34 -$36 an hour to commensurate with experience

We aim to take care of our teammates the same way we take care of our patients.All SightMD employees receive the following benefits:

• Prescription Drug Coverage
• Company Paid Term Life Insurance & Long-Term Disability
• Supplemental Insurance Benefits
• Employee Assistance Program (EAP)
• Paid Time Off (PTO)
• Paid Holidays

* All benefits are subject to eligibility requirements.

Equal Employment Opportunity Statement:

SightMD is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal, state and local laws.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact People Services at [e-mail]

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.