Experienced Litigation Administrative Assistant

Baker Sterchi Cowden & Rice; Madison (WI); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

Diversity commitment

Job summary

Baker Sterchi Cowden & Rice LLC is seeking a motivated Legal Administrative Assistant for our Madison or Green Bay, Wisconsin offices. The role requires 3-5 years of litigation experience, professionalism, and a proactive, detail-oriented approach.

You will support attorneys and paralegals across the litigation process, manage calendars, emails, calls, and filing tasks with confidentiality. Strong organization and quick learning of new firm technologies are essential.

Qualifications

• 3-5 years of litigation experience required.
• Must understand and uphold firm and client confidentiality.
• Professional demeanor, detail-oriented and proactive with strong organizational skills.

Responsibilities

• Provide legal support to attorneys and paralegals throughout the litigation process.
• Coordinate email, calendars, contacts, tasks, or similar communications.
• Coordinate phone calls, voicemail messages, and conference calls.
• Proofread documents for content, grammar, spelling, punctuation, and other errors.
• Finalize documents including redaction of confidential information.
• Assist with Bates-stamping and organizing exhibits and discovery.
• Complete electronic court filings in state, federal, and appellate courts.
• Schedule, coordinate, track, and manage meetings both internally and externally.
• Monitor attorney calendars and prepare documents for meetings, hearings, and depositions.
• Schedule and coordinate depositions and hearings.
• Initiate, track, and organize vendor payments and settlement checks.
• Schedule, coordinate, and track attorney travel.
• Communicate effectively with clients, attorneys, and professional staff.
• Learn and utilize firm technology efficiently.

Skills

Calendar management

Email coordination

Document proofreading

Client communication

Team collaboration

Job description

Baker Sterchi Cowden & Rice LLC is seeking a motivated Legal Administrative Assistant for our Madison or Green Bay, Wisconsin offices. The role requires 3-5 years of litigation experience, professionalism, and a proactive, detail-oriented approach.

You will support attorneys and paralegals across the litigation process, manage calendars, emails, calls, and filing tasks with confidentiality. Strong organization and quick learning of new firm technologies are essential.