Experienced Client Service Representative

Vicar Operating, Inc. dba VCA; Brookline (MA); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Medical / dental / vision

Paid vacation and sick days

401(k)

Generous employee pet discounts

Job summary

VCA Brookline Animal is seeking an experienced client service representative to join our six-doctor, fast-paced general medicine practice in Brookline, MA. We are committed to high quality veterinary medicine, patient care and outstanding customer service.

The ideal candidate is a reliable self-starter with a friendly demeanor toward animals and people, strong multi-tasking ability, excellent communication, and a team player who can handle scheduling, fees, and medical record tasks in a busy

Qualifications

• At least 2 years of experience in the veterinary field.
• Excellent knowledge of veterinary client service.
• Strong organizational and interpersonal skills.
• Proficient computer skills, with ability to use veterinary software.
• Excellent oral and written communication skills.
• Self-starter and team player.
• Ability to integrate new information into problem-solving.
• High school diploma or GED.
• Ability to lift up to 40 lbs and work around pets and related hazards.
• Compassion for pets and people.

Responsibilities

• Greet visitors and guide clients and their pets to exam rooms.
• Schedule and confirm appointments.
• Place outbound calls for follow-ups and outreach to prospective clients.
• Present and explain fees and process payments.
• Answer questions about products and services and educate clients on animal care.
• Manage medical records, charts, reports, and correspondence.
• Triaging phone calls and entering vaccine information.

Skills

Veterinary client service

Organizational skills

Interpersonal skills

Computer skills

Oral and written communication

Self-starter and team player

Problem-solving

High School Diploma/GED

Ability to lift 40 lbs

Compassion for pets and people

Scheduling flexibility

Education

High School Diploma/GED or equivalent

Job description

VCA Brookline Animal is seeking an experienced client service representative to join our well established hospital and team. We are a six doctor, fast paced general medicine practice. We are located in the heart of Brookline, a mile from downtown Boston. The successful candidate will be a believer in the possibilities of high quality veterinary medicine, patient care, and customer service. Applicant must be a reliable self-starter, motivated by a challenging, fast-paced environment, have a positive attitude, a friendly demeanor towards both animals and people, will be detail oriented, have the ability to multi-task and can demonstrate the importance and understanding of high quality customer service.

Skills and Qualifications

• Excellent knowledge of veterinary client service; at least 2 years of experience in the veterinary field.
• Strong organizational skills.
• Strong client relations and interpersonal skills.
• Intermediate to expert computer skills.
• Excellent oral and written communication skills.
• Self-starter and team player.
• The ability to integrate new information into problem-solving.
• High School Diploma/GED or equivalent.
• The ability to lift up to 40 lbs. and be exposed to hazards associated with pets such as allergies, contagious diseases, noises, odors, bites, scratches, and animal waste.
• Compassion for pets and people—as well as awareness and understanding of others’ reactions.
• Scheduling flexibility to include days, nights, weekends and holidays.

ESSENTIAL FUNCTIONS

• Customer service functions, including greeting visitors, answering telephones, and guiding clients and their pets to exam rooms.
• Scheduling and confirming appointments.
• Placing outbound calls for follow-ups and reaching out to prospective clients.
• Presenting and explaining fees, including processing payments.
• Answering questions regarding products and services, including educating clients on general animal husbandry and non-medical pet care (i.e., heartworm prevention, housebreaking, and flea & tick control).
• Managing medical records, charts, reports and correspondence.
• Triaging phone calls.
• Understanding and entering vaccine information.

WAGE

$21.00-$24.00 depending on experience

BENEFITS

• Medical / dental / vision.
• Paid vacation and sick days (for F/T employees only).
• 401(k).
• Generous employee pet discounts.

Physical Demands

Work is generally performed in an office environment. Ability to sit for long periods of time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information in this position description indicates the general nature and level of work to be performed. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Management reserves the right to revise the job description or require that other tasks be performed when the circumstances of the job change (for example, emergencies, change in personnel, workload, or technical development).

We are proud to be an Equal Opportunity Employer. For a complete EEO statement please see our career page at vcacareers.com.

A leader in veterinary care, VCA Animal Hospitals is committed to taking care of the future of veterinary medicine. We are a family of hometown animal hospitals determined to positively impact pets, people and our communities. From primary care to emergency, urgent and specialty care, VCA delivers world-class medicine and hometown care to more than four million pets each year. We invest in cutting-edge tools, training and technology that enable Associates across our national network of hospitals to lead the industry today and into tomorrow. Among our talented 35,000 Associates are nearly 7,000 veterinarians – including 500 who are board-certified specialists – nearly 4,000 credentialed technicians and over 10,000 veterinary assistants – all dedicated to giving pets the very best in medical care. The future of veterinary medicine is in our hands. Join us.