Expense Administrator II

Lone Star College; Houston (TX); On-site; USD 39,000 - 45,000; Full time

Job summary

Lone Star College System is seeking an Expense Administrator II to manage the Travel & Expense module in PeopleSoft. This role acts as SME for the Expense module, ensuring accurate processing, testing, and compliance across campuses.

You will collaborate with HR, Payroll, and AP teams, handle incident reports, year-end processing, and create reports to monitor expenses. A detail-oriented communicator with strong Office skills is essential.

Qualifications

• High school diploma or GED and at least 1 year of experience required.
• Associate degree or higher preferred.
• Proficient in Microsoft Office and able to use basic accounting concepts.
• Knowledge of or ability to learn iStar/PeopleSoft Travel & Expense modules.
• Excellent verbal and written communication with attention to detail.

Responsibilities

• Set up and maintain reviewer workflow for the Expense Module.
• Research PeopleBooks to resolve issues and review release notes.
• Coordinate with HR/Payroll to interface employee data with the Expense Module; maintain confidentiality.
• Conduct testing, analysis, and feedback during Expense Module upgrades; help develop test scripts.
• Handle incident reports with the service desk related to the Expense Module.
• Perform year-end processing for the Expense Module.
• Verify transactions and reconcile expenses; post expenses for payment.
• Manage outstanding Accounts Payable checks and other AP functions.
• Serve as Prepay Auditor for assigned campuses; guide other Prepay Auditors.
• Handle T&E adjustments, budget issues, and unencumbered funds; provide training on policies.
• Create, run, and utilize queries/reports for campuses and admin offices to ensure proper posting.
• Perform other related duties as assigned.

Skills

High school diploma or GED required

1 year experience

Attention to detail

Deadline oriented

Excellent communication skills

Interpersonal skills

Analytical skills

Education

High school diploma or GED

Associate degree or higher

Tools

Microsoft Office Suite

PeopleSoft/Expense module knowledge

Job description

Commitment to MissionAt Lone Star College System, every employee contributes to our mission of providing transformational educational opportunities that help individuals get from where they are to where they want to be. Guided by our vision to lead higher education through high-quality, affordable, and innovative learning opportunities, employees are expected to exemplify professionalism, integrity, accountability, and collaboration.

At Lone Star College System, every employee contributes to our mission of providing transformational educational opportunities that help individuals get from where they are to where they want to be. Guided by our vision to lead higher education through high-quality, affordable, and innovative learning opportunities, employees are expected to exemplify professionalism, integrity, accountability, and collaboration. Through our One LSC Philosophy, we deliver excellent and uniform customer service, providing consistent information, and uniformly helping every student regardless of physical location, modality, college, campus, center, or medium.

This Commitment Supports Lone Star College System's Strategic Goals

• Opportunity through financial resilience
• Leading in academic excellence
• Strength in culture and talent development
• Connections through bridges of prosperity

Great Colleges to Work For® Lone Star College System is proud to be recognized as a Great Colleges to Work For® institution by The Chronicle of Higher Education. This recognition reflects our commitment to creating an organizational culture where employees are valued, supported, and empowered.

Campus Marketing Statement Lone Star College-Online With 100,000 students and counting, Lone Star College System provides transformational educational opportunities that help individuals get from where they are to where they want to be. The two-year institution is training tomorrow's workforce today, offering more than 200 degrees and certification programs that empower students to take the next step. Lone Star College System has eight main campuses and more than 20 locations in the Houston area. Learn more at LoneStar.edu. Lone Star College-Online is the fully online college of Lone Star College System, providing students across Texas with flexible access to high-quality education designed to fit their lives and goals. Through online degree and certificate pathways, LSC-Online connects students with engaging instruction, dedicated support services, and opportunities to build the knowledge and skills needed to advance their education and careers, all with the flexibility of learning online.

Digital Learning. Accelerated. LSC-Online is located at 20515 SH 249, Houston, Texas 77070. Online course enrollment is currently available to students living in Texas. Applicants for employee programs must reside in Texas.

Job Description

Purpose and Scope

The Expense Administrator II utilizes a specialized skill set in performing assigned duties and tasks. Acts as Administrator for a variety of iStar (PeopleSoft) Expense Module functions, responsible for the successful daily operations of the module and for proposing improvements to processes. Acts as Subject Matter Expert in a variety of Travel & Expense areas, providing training, oversight, and guidance as needed. Responsible for performing, assisting with, and/or overseeing multiple Travel & Expense functions and processes. Assist with Accounts Payable functions as needed.

Essential Job Functions

• As workflow SME (Subject Matter Expert), sets up and maintains the reviewer workflow for the Expense Module, and assists as needed with workflow for other modules.
• Researches PeopleBooks to help resolve system issues that are reported by end users. Reviews bundle release notes to determine what changes/enhancements are being made to the module.
• Works with HR and Payroll to ensure all Travel & Expense-related employee information is interfacing correctly with the Expense Module. Maintains strict confidentiality at all times.
• Utilizes technical/specialized skills to conduct testing, analysis, and feedback during Expense Module upgrades. Assists the module owner in developing and updating test scripts for upgrades and bundle implementations, and ensures test scripts are complete and issues are reported and resolved.
• Handles incident reports that are filed with the service desk including addressing technical issues related to the Expense Module.
• Performs a variety of year-end processing for the Expense Module
• Responsible for verifying System-wide that a variety of Expense Module transactions (such as expense reports, travel authorizations, cash advances' etc.) are accurately processed and reconciled. Processes and posts expenses for payment.
• Manages outstanding Accounts Payable checks and other A/P functions as needed.
• Acts as Prepay Auditor for assigned LSC campus(s). Acting as SME, assists and provides guidance and oversight to Prepay Auditors at other campuses, helping ensure smooth and timely workflow through all Expense Module stages.
• Responsible for a variety of Travel and Expense (T&E) functions, including but not limited to T&E adjustments, budget issues, and funds that need to be unencumbered, and account reconciliation. Acts as a resource to employees regarding T&E policies, including providing training as needed and ensuring employees understand and adhere to LSC's Travel and Expense policies.
• Creates, runs, and utilizes a variety of queries and reports for LSC campuses and administrative offices/departments. Utilizes queries to ensure expenses are posting properly and all expenses are posted utilizing GL Subsystem reconciliation.
• Responsible for other reasonable related duties as assigned.

Knowledge, Skills, And Abilities

• Working knowledge of Microsoft Office Suite
• Basic understanding of Accounting and Accounts Payable principles and processes
• Understanding of or ability to quickly learn 3 rd party software that interfaces with iStar (PeopleSoft)
• Excellent interpersonal and communication skills, both verbal and written
• Attention to detail and ability to cope with several tasks simultaneously
• Must be deadline oriented. Initiative and analytical skills are mandatory
• Proficient in the use of PC's and related software (Microsoft Office: Word, Excel, and Access)

Physical Abilities

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

Work Schedule And Conditions

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone, and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards

Required Qualifications

• High school diploma or GED and at least 1 year of experience, or an equivalent combination of education and experience

Preferred Qualifications

• Associate degree or higher

Salary

Hiring salary range is $38,761 - $44,576.

Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

Your Resume Should Provide a Complete Picture Of Your Work Experience. The Resume Should Include The Following Information For Each Position Listed

• Length of time (specific months and years) of employment
• If the position was full time or part time
• If the position was paid or unpaid
• Level of degree completed including date earned.
• Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at www.dhs.gov/E-Verify.

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.

If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.