Expeditor I

Zachry Group; Pasadena (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Zachry Group seeks an Expeditor I to drive and track pre-delivery document submittals to the contract and project schedule in Pasadena, CA. You will push for on-time supplier documents and coordinate with Engineering and Expediting teams to resolve issues.

The role requires 1–3 years of relevant experience, strong communication and problem-solving skills, and proficient MS Office use. Occasional site or facility embedding and up to 25% travel are expected.

Qualifications

• 1–3 years relevant work experience
• Experience with Microsoft Office Suite (Windows, Excel, Outlook, Word)
• Critical thinking and problem solving to plan and perform work
• Experienced communicator with effective verbal and written communication

Responsibilities

• Drive and track pre-delivery document submittals
• Expedite supplier documentation to meet schedule
• Analyze supplier documentation performance weekly
• Attend and contribute to Engineering and Expediting meetings
• Identify and resolve ongoing document submittal issues
• Travel up to 25% for home office positions

Skills

Communication skills

Problem solving

Independent work

Time management

Education

High School Diploma or GED

Associate degree

Bachelor’s degree

Tools

Microsoft Office Suite

Oracle

Job description

The Expeditor I is responsible for driving and tracking all pre-delivery document submittals in accordance with the contract and project schedule. Drive improvement in Suppliers on-time delivery performance by prioritizing outstanding supplier documents. This includes expediting new, missing or returned documents from the supplier and/or Engineering. Conduct weekly analysis on supplier documentation performance to improve on poorly performing suppliers. Participate in weekly Engineering call to provide updates and status of document submittals. Participate in weekly Project Expediting meeting to ensure submittals are received for Engineer review and returned to vendor per the schedule. This role requires an individual with good communication; problem solving skills and must use your own initiative to source and close document submittal issues. Identify and escape ongoing supplier documentation issues to the Project Expeditor and/or the Expediting Manager. The Expeditor II role emphasizes a proactive, systematic & standardized approach which aggressively pursues all available courses of action to detect and avert delays to the contractual delivery date stated within the contract. Provide detailed updates to all stakeholders on the status of supplier document submittals. To provide effective document expediting support and co-ordination for the Engineering and Construction Teams. Dependent upon project requirements other tools or systems may be used to support Expediting efforts. Additional responsibilities will include meeting agenda preparation, publishing meeting minutes and misc. expediting functions as required to support the project.

Responsibilities

• Perform all Expeditor duties in accordance with the Project Expediting Standard Operating Procedure for the project in which assigned with focus on Documents as defined above.
• Run Expediting calls with suppliers and project team to support assigned packages and Document status.
• Provides updates to the project team on deliverables according to the contract to support Advanced Work Packaging.
• Attends weekly project meetings.
• Performs expediting activities associated with ensuring on-time delivery of equipment/material and documentation.
• Could be required to embed in fabrication facility or jobsite as required
• Travel required up to 25% of time for home office positions

Qualifications

• High School Diploma or GED
• 1-3 years relevant work experience
• Experience with Microsoft Office Suite (Windows, Excel, Outlook, Word, etc).
• Critical thinking skills/problem solving skills to Plan and perform work where only general policies or procedures are available
• Experienced communicator with effective verbal and written communication that allows for relationship and rapport building
• Ability to work independently with minimal direction
• Ability to recognize timelines and deadlines to prioritize work accordingly

PREFERRED QUALIFICATIONS:

• Associate or bachelor’s degree
• 2-5 years of relevant experience
• Expediting experience in large industrial construction project
• Experience leading and managing others
• Experience/Working knowledge of Oracle
• Intermediate to Advance knowledge of working with Microsoft Office Suite (Windows, Excel, Outlook, Word, etc)

WORK ENVIRONMENT

Employee will work in multiple environments including an office, warehouse and in a trailer or building on sites. On work sites noise levels will be moderate to high. Job site will contain light to heavy equipment vehicles, small to large equipment, materials, communication equipment and tools, people standing, walking, sitting, signaling and talking, bells whistles and alarms.

The above description covers the fundamental responsibilities of the Expediting position. It shall not be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.