Expeditor/Filing Representative - Manhattan

Jobot; New York (NY); Hybrid; USD 65,000 - 80,000; Full time

Job summary

Join an innovative architecture and engineering firm as an Expeditor/Filing Representative in Manhattan. This is a fantastic opportunity to contribute to construction documentation while enjoying a strong company culture that values work/life balance and offers hybrid work options. In this role, you will handle zoning applications, liaise with city departments, and ensure compliance with NYC building codes and regulations. With a competitive salary range of $65,000 to $80,000, along with benefits like medical, dental, and profit sharing, this position is perfect for someone looking to grow in a supportive environment. Don't miss out on being part of a team that values your contributions!

Benefits

Competitive base salary

Competitive bonus package

Medical, dental, & vision

Maternity/Paternity leave

Profit sharing or 401K with a match

Hybrid days (2 per week)

Cell phone/laptop

Qualifications

• 2+ years of experience in a similar role within the Engineering industry.
• Extensive knowledge of NYC building codes and zoning regulations.

Responsibilities

• Prepare and submit zoning applications and permits according to NYC regulations.
• Act as a liaison with NYC DOB, DOT, FDNY, and DEP for approval processes.

Skills

Zoning Applications

Communication Skills

Organizational Skills

Detail-oriented

Ability to Work Under Pressure

Education

Bachelor's degree in Engineering

Bachelor's degree in Construction Management

Tools

DOB NOW portal

Microsoft Office Suite

Job description

Expeditor/Filing Representative - Manhattan

This role is for a Filing Representative to work on construction documentation for an Architecture and Engineering firm in Manhattan. This is an opportunity to join a company with a strong culture, growth opportunity, and work/life balance (with hybrid options).

Salary: $65,000 - $80,000 per year

Why join us?

• Competitive base salary ($65,000 - $80,000 depending on experience)
• Competitive bonus package
• Medical, dental, & vision
• Maternity/Paternity leave
• Profit sharing or 401K with a match
• Hybrid days (2 per week)
• Cell phone/laptop

Job Details:

We are seeking an Expeditor or Filing Representative to join our team. The successful candidate will be responsible for providing comprehensive support to our projects in NY. This role involves handling zoning applications, liaising with NYC DOB, DOT, FDNY, and DEP, and maintaining a thorough understanding of NYC building codes and zoning regulations. Proficiency in DOB NOW portal will be considered an advantage.

Responsibilities:

• Prepare and submit zoning applications and permits in accordance with NYC building codes and zoning regulations.
• Act as a liaison between the company and NYC DOB, DOT, FDNY, and DEP to expedite the approval process.
• Review and maintain records of all project documentation, ensuring compliance with local, state, and federal regulations.
• Coordinate with project teams to ensure that all applications and permits are accurately completed and submitted on time.
• Monitor the progress of applications and permits, promptly addressing any issues or delays.
• Stay updated with changes in zoning laws, building codes, and regulations, and communicate these changes to the team.
• Utilize the DOB NOW portal for filing, tracking, and managing applications.
• Provide regular updates and reports on the status of applications and permits to the project management team.

Qualifications:

• Minimum of 2+ years of experience in a similar role within the Engineering industry.
• Extensive knowledge of NYC building codes and zoning regulations.
• Proven experience with zoning applications and liaising with NYC DOB, DOT, FDNY, and DEP.
• Proficiency in the DOB NOW portal is a plus.
• Excellent organizational skills, with the ability to handle multiple tasks simultaneously.
• Strong communication skills, both written and verbal, with the ability to effectively communicate with various stakeholders.
• Detail-oriented with a high level of accuracy in preparing and entering information.
• Ability to work under pressure and meet tight deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) and other relevant software.
• Bachelor's degree in Engineering, Construction Management, or related field is preferred.

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Seniority level

Entry level

Employment type

Full-time

Job function

Management and Manufacturing

Industries

Construction, Civil Engineering, and Industrial Machinery Manufacturing