Expeditor/Filing Representative - Manhattan

Jobot; New York (NY); Hybrid; USD 65,000 - 80,000; Full time

Job summary

Join a dynamic Architecture and Engineering firm in Manhattan as an Expeditor/Filing Representative! This role offers a unique opportunity to work on construction documentation while ensuring compliance with NYC building codes and zoning regulations. You'll be the vital link between the company and various city departments, expediting the approval process and maintaining project documentation. With a strong focus on work/life balance and growth opportunities, this innovative firm is looking for someone who thrives in a fast-paced environment and is eager to contribute to exciting projects in the heart of New York City. If you have a passion for construction and a keen eye for detail, this position is perfect for you.

Qualifications

• 2+ years of experience in a similar role within the Engineering industry.
• Extensive knowledge of NYC building codes and zoning regulations.

Responsibilities

• Prepare and submit zoning applications and permits per NYC regulations.
• Act as a liaison with NYC DOB, DOT, FDNY, and DEP for approvals.

Skills

Zoning Applications

NYC Building Codes

Communication Skills

Organizational Skills

Detail-oriented

Ability to Work Under Pressure

Education

Bachelor's degree in Engineering

Bachelor's degree in Construction Management

Tools

DOB NOW Portal

Microsoft Office Suite

Job description

Expeditor/Filing Representative - Manhattan

This range is provided by Jobot. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$65,000.00/yr - $80,000.00/yr

Job details

Filing Representative to work on construction documentation for an Architecture and Engineering firm in Manhattan - Opportunity to join a company with a strong culture, growth opportunity, work/life balance (with hybrid options) and more...

We are seeking an Expeditor or Filing Representative to join our team. The successful candidate will be responsible for providing comprehensive support to our projects in NY. This role involves handling zoning applications, liaising with NYC DOB, DOT, FDNY, and DEP, and maintaining a thorough understanding of NYC building codes and zoning regulations. Proficiency in DOB NOW portal will be considered an advantage.

Responsibilities

• Prepare and submit zoning applications and permits in accordance with NYC building codes and zoning regulations.
• Act as a liaison between the company and NYC DOB, DOT, FDNY, and DEP to expedite the approval process.
• Review and maintain records of all project documentation, ensuring compliance with local, state, and federal regulations.
• Coordinate with project teams to ensure that all applications and permits are accurately completed and submitted on time.
• Monitor the progress of applications and permits, promptly addressing any issues or delays.
• Stay updated with changes in zoning laws, building codes, and regulations, and communicate these changes to the team.
• Utilize the DOB NOW portal for filing, tracking, and managing applications.
• Provide regular updates and reports on the status of applications and permits to the project management team.

Qualifications

• Minimum of 2+ years of experience in a similar role within the Engineering industry.
• Extensive knowledge of NYC building codes and zoning regulations.
• Proven experience with zoning applications and liaising with NYC DOB, DOT, FDNY, and DEP.
• Proficiency in the DOB NOW portal is a plus.
• Excellent organizational skills, with the ability to handle multiple tasks simultaneously.
• Strong communication skills, both written and verbal, with the ability to effectively communicate with various stakeholders.
• Detail-oriented with a high level of accuracy in preparing and entering information.
• Ability to work under pressure and meet tight deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) and other relevant software.
• Bachelor's degree in Engineering, Construction Management, or related field is preferred.

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Seniority level

Entry level

Employment type

Full-time

Job function

Management and Manufacturing

Industries

Construction, Civil Engineering, and Industrial Machinery Manufacturing