Expeditor

Matrix Project Services; Houston (PA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, dental and vision plans

401(k) plan with company match

Employee stock purchase plan (ESPP)

Job summary

Matrix Project Services is seeking an Expeditor to ensure on-time delivery of major equipment and materials for EPC projects. You will expedite with suppliers, certify progress for payments, and maintain receiving transactions in the company systems.

You will report to the Procurement Manager, coordinate with Project Management and QA teams, and participate in supplier performance evaluations while occasionally traveling to supplier sites.

Qualifications

• BS in Business, Administration or related field or equivalent experience.
• 3–5 years in procurement administration, expediting, scheduling and accounting.
• Energy/ EPC sector background preferred.
• ERP experience preferred; strong Excel/PowerPoint skills.
• Exposure to Penta, Dynamics, SAP and SQL Server.

Responsibilities

• Expedite suppliers for on-time deliveries and monitor progress.
• Maintain logs and expediting reports; review with Procurement Manager.
• Coordinate with Project Management, Construction and Scheduling.
• Issue regular expediting status reports and support performance evaluations.
• Coordinate QA inspections, ITPs, shipping, and vendor corrective actions.
• Travel as needed (10–20%) and support procurement in meetings.

Skills

Communication

Negotiation

Attention to detail

Analytical thinking

Multi-tasking

Education

Bachelor's degree in Business or related field

Tools

Penta

Dynamics

SAP

SQL Server

Job description

Job Summary

The Expeditor will expedite and follow up with suppliers to ensure on-time delivery of major equipment, critical path items and all other materials consistent with project schedules, participate in performance evaluation process of suppliers, receive items in company business system and certify supplier progress of work for payment purposes as required. This position report to Supply Chain Manager EPC.

Essential Functions

• Actively supports the Company’s commitment to safety and its “Core Values”.
• Represents the Company at all times with high moral standards while adhering to the Company’s “Code of Business Conduct and Ethics”.
• Uses Penta, OnBase, Share Point, Sequel Server or other company business system and other available reports to expedite suppliers for on-time deliveries for assigned projects.
• Contacts suppliers and updates progress / expediting reports on daily basis.
• Maintains logs with schedules, progress, and shipping status of materials and equipment and reviews results with Procurement Manager and Project Management.
• Issues regular expediting status reports as required.
• Coordinates with Project management, Construction, Planning, Scheduling to ensure material deliveries support construction need by dates.
• Visits suppliers and fabricators from time to time to verify status of progress or review corrective actions.
• Coordinates QA inspections and releases of major equipment.
• Coordinates ITP (inspection and test plans) with project management and supplier / fabricator.
• Coordinates shipping with procurement and logistics.
• Takes positive steps in consultation with Project Management when possible to improve vendor performance as demanded by schedule.
• Coordinates issue of Non-Conformance Reports on unsatisfactory performance of suppliers warranting corrective measures.
• Executes receiving transactions in Penta or other company business systems.
• Supports supplier performance evaluation process with SQL Server reports.
• Represents procurement in the project meeting as required.
• Performs other responsibilities as required or assigned.

Qualifications

• BS in Business, Administration or related field, or equivalent combination of education and expediting experience required.
• A minimum of 3-5 years’ experience in procurement administration, expediting, scheduling and accounting, with extensive knowledge in a manufacturing and production environment for an engineering, procurement and construction (EPC) company is required.
• Procurement or Supply Chain environment with an energy related sector background is desired.
• Experience with ERP business system preferred.
• Computer skills include an intermediate level of proficiency with Microsoft Excel and PowerPoint, as well as exposure to Penta, Dynamics, SAP and Sequel Server.
• Strong internal and external communication and negotiation skills are necessary, as well as superior attention to detail and the ability to multi-task.
• Effective analytical and problem-solving skills.
• Occasional overtime and willingness to travel 10% - 20% of the time as needed/required.

• Full-time employees are offered a comprehensive benefits package, including medical, dental and vision plans covering eligible employees and dependents, disability benefits, life and AD&D insurance, an employee assistance program (EAP), a 401(k) plan with company match, an employee stock purchase plan (ESPP), a robust wellness program and adoption assistance.
• Some employees may also be eligible for paid time off, tuition reimbursement and a performance or safety bonus program.

At Matrix, we are dedicated to building a diverse, inclusive, and authentic workplace. We encourage all whose experience aligns with the listed qualifications to apply and explore joining our organization.

We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.