Exhibitions Planning & Projects Coordinator

Dallas Arboretum and Botanical Garden; Dallas (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Comprehensive healthcare

401K

Paid Time Off (PTO)

Job summary

The Dallas Arboretum and Botanical Garden is seeking a Coordinator, Exhibitions to support the planning, coordination, and execution of the museum's exhibition portfolio, including seasonal and large-scale shows. You will report to the Director of Exhibitions and provide project coordination and administrative support to ensure projects stay on schedule and aligned with the mission and guest experience.

Responsibilities include developing project plans, coordinating installation and

Qualifications

• Bachelor's degree in a related field preferred.
• Experience coordinating projects, events, operations, or administrative functions.
• Ability to manage multiple priorities with attention to detail.
• Experience in a public garden, museum, or cultural institution preferred.
• Excellent written and verbal communication skills.
• Ability to work evenings, weekends, and holidays.
• Pre-employment background check and drug screening required.

Responsibilities

• Coordinate day-to-day planning and execution activities for multiple exhibition projects.
• Maintain project schedules, timelines, documentation, and action item logs, with follow-up to partners.
• Prepare project plans, implementation schedules, and logistics for exhibition projects.
• Coordinate installation, operation, maintenance, and deinstallation activities.
• Coordinate cross-departmental communication throughout the exhibition lifecycle.
• Schedule meetings, prepare agendas, document decisions, and follow up on items.
• Coordinate with studios, artists, consultants, vendors, contractors, and partners.
• Maintain files and templates; assist in procedures and project management tools.
• Assist with budget tracking, procurement, invoicing, and reporting.
• Suggest process improvements to enhance efficiency and delivery.

Skills

Communication

Organization

Time management

Collaboration

Problem solving

Customer service

Education

Bachelor's degree in business administration, project management, museum studies, arts administration, communications, or a related field preferred.

Tools

Microsoft Office Suite

Project management software

Job description

The Dallas Arboretum and Botanical Garden is seeking a Coordinator, Exhibitions to support the planning, coordination, and execution of the museum's exhibition portfolio, including seasonal and large-scale shows. You will report to the Director of Exhibitions and provide project coordination and administrative support to ensure projects stay on schedule and aligned with the mission and guest experience.

Responsibilities include developing project plans, coordinating installation and