Coordinator, Exhibitions

Dallas Arboretum and Botanical Garden; Dallas (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Comprehensive healthcare

401K

Paid Time Off (PTO)

Job summary

The Dallas Arboretum and Botanical Garden is seeking a Coordinator, Exhibitions to support the planning, coordination, and execution of the museum's exhibition portfolio, including seasonal and large-scale shows. You will report to the Director of Exhibitions and provide project coordination and administrative support to ensure projects stay on schedule and aligned with the mission and guest experience.

Responsibilities include developing project plans, coordinating installation and

Qualifications

• Bachelor's degree in a related field preferred.
• Experience coordinating projects, events, operations, or administrative functions.
• Ability to manage multiple priorities with attention to detail.
• Experience in a public garden, museum, or cultural institution preferred.
• Excellent written and verbal communication skills.
• Ability to work evenings, weekends, and holidays.
• Pre-employment background check and drug screening required.

Responsibilities

• Coordinate day-to-day planning and execution activities for multiple exhibition projects.
• Maintain project schedules, timelines, documentation, and action item logs, with follow-up to partners.
• Prepare project plans, implementation schedules, and logistics for exhibition projects.
• Coordinate installation, operation, maintenance, and deinstallation activities.
• Coordinate cross-departmental communication throughout the exhibition lifecycle.
• Schedule meetings, prepare agendas, document decisions, and follow up on items.
• Coordinate with studios, artists, consultants, vendors, contractors, and partners.
• Maintain files and templates; assist in procedures and project management tools.
• Assist with budget tracking, procurement, invoicing, and reporting.
• Suggest process improvements to enhance efficiency and delivery.

Skills

Communication

Organization

Time management

Collaboration

Problem solving

Customer service

Education

Bachelor's degree in business administration, project management, museum studies, arts administration, communications, or a related field preferred.

Tools

Microsoft Office Suite

Project management software

Job description

JOB SUMMARY:

The Coordinator, Exhibitions supports the planning, coordination, and execution of the Arboretum's exhibition portfolio, including recurring seasonal exhibitions and large-scale temporary exhibitions that advance the Arboretum's mission and enhance the guest experience.

Description

The Coordinator, Exhibitions supports the planning, coordination, and execution of the Arboretum's exhibition portfolio, including recurring seasonal exhibitions and large-scale temporary exhibitions that advance the Arboretum's mission and enhance the guest experience. Reporting to the Director of Exhibitions, the Coordinator provides project coordination and administrative support throughout the exhibition lifecycle, helping ensure projects remain organized, on schedule, and aligned through effective communication, documentation, and collaboration with internal departments and external partners.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Coordinate day-to-day planning and execution activities for multiple exhibition projects.
• Maintain project schedules, timelines, documentation, and action item logs, while monitoring project milestones and following up with departments and external partners to ensure timely completion of deliverables.
• Prepare project plans, implementation schedules, and logistics for exhibition projects.
• Coordinate exhibition installation, operation, maintenance, and deinstallation activities to support exhibition readiness and a high-quality guest experience.
• Coordinate cross-departmental communication to ensure alignment throughout the exhibition lifecycle.
• Schedule project meetings, prepare agendas, document decisions and action items, and follow up on outstanding items to support timely project execution.
• Coordinate communication, logistics, and project activities with exhibition studios, artists, consultants, vendors, contractors, and other external partners.
• Coordinate site visits, meetings, contract administration, purchase requests, and vendor documentation.
• Maintain files, templates, project management resources, and other departmental documentation.
• Assist in developing departmental procedures, templates, and project management tools.
• Assist with budget tracking, procurement, invoice processing, and financial reporting.
• Recommend process improvements that enhance efficiency and project delivery.
• Provide administrative and project support to the Exhibitions Department
• Perform other duties and special projects assigned by the Director of Exhibitions and/or in support of the Chief Operating Officer.

Requirements

SKILLS AND QUALIFICATIONS:

• Bachelor's degree in business administration, project management, museum studies, arts administration, communications, or a related field preferred.
• Applicable experience coordinating projects, events, operations, or administrative functions in a fast-paced, collaborative environment.
• Demonstrated ability to manage multiple priorities, coordinate competing deadlines, and maintain exceptional attention to detail.
• Experience in a public garden, museum, cultural institution, visitor attraction, performing arts organization, or similar experiential environment preferred.
• Experience coordinating vendors, contractors, consultants, or other external partners preferred.
• Excellent written, verbal, and interpersonal communication skills.
• Commitment to the Dallas Arboretum's mission and collaborative, guest-focused culture.
• Proficiency with Microsoft Office Suite and project management software.
• Ability to work occasional evenings, weekends, and holidays as required.
• Ability to successfully complete all pre-employment requirements, including a background check and drug screening.

Key Competencies

• Accountability
• Collaboration
• Communication
• Customer service
• Organization and time management
• Problem solving

To help you stay energized, engaged, and inspired, we offer a wide range of benefits including comprehensive healthcare, a 401K, and Paid Time Off (PTO).

The mission of the Dallas Arboretum and Botanical Garden is to be a garden for all that enriches lives through beauty, learning, and connection. We are a world-class sanctuary where people and plants flourish in the natural environment.

The Dallas Arboretum is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, age, color, ancestry, national origin, place of birth, religion, sex, sexual orientation, gender identity and expression, military or veteran status, genetic characteristics or disability unrelated to job performance.