Exeuctive Assistant

HCL Technologies Limited; Frisco (TX); On-site; USD 75,000 - 110,000; Full time

Job summary

HCL Technologies Limited is seeking an Executive Assistant to support a Senior Leader on a standalone basis. The role involves managing confidential matters, sustaining a busy calendar, and arranging travel with expense reporting.

You will screen calls, coordinate communications, and ensure professional representation of the executive and company. The ideal candidate has 10+ years of EA experience supporting C-Level executives, strong Microsoft Office skills, and excellent communication.

Qualifications

• Bachelor's degree required.
• 10+ years of related experience in executive assistant role supporting C-Level executives.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Ability to communicate effectively and professionally.
• Flexible hours as dictated by the needs of business for projects and meetings.
• We value the skills and experience that veterans bring to HCLTech, and strongly encourage qualified veterans to apply

Responsibilities

• Support one Senior Leader independently.
• Manage sensitive matters with confidentiality and discretion, especially decisions impacting global operations.
• Maintain a daily calendar of meetings and events.
• Arrange travel and accommodations for executives and prepare expense reports.
• Screen incoming calls; deliver messages and respond to requests with information; refer non-routine calls to staff.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours.
• Welcome executive guests and provide professional reception.
• Organize complex calendars and schedules and resolve scheduling issues.
• Complete ad hoc projects and provide creative solutions to support client work.

Skills

Communication

Time management

Creative thinking

Discretion

Education

Bachelor's degree

Tools

Microsoft Office

Job description

• As a dynamic, motivated Executive Assistant, you'll support one of our Senior Leader independently.
• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Sustain a daily calendar of meetings and events.
• Arrange travel and accommodations for executives. Prepare expense reports.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Manage the Executive's contacts.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours.
• Welcome the Executive’s guests by greeting them, in person or on the phone, answering or directing inquiries.
• Good at building networks with the most important interest groups and approach people with professionalism and natural ease.
• Assist with all behind-the-scenes magic while providing creative solutions, living our high-level service orientation and positively impacting our client work.
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.
• Complete ad hoc projects as assigned.
• Organize complex calendars and schedules, resolving any scheduling issues.

SKILLS AND QUALIFICATIONS:

• Bachelor's degree required.
• 10+ years of related experience required in working in an executive assistant role supporting C-Level executives.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally.
• Strong intellectual curiosity and think creatively without losing sight of the big picture.
• Flexible hours as dictated by the needs of business for projects and meetings.
• We value the skills and experience that veterans bring to HCLTech, and strongly encourage qualified veterans to apply

PREFERRED ATTRIBUTES:

• Previous experience in the IT industry.
• Familiarity with IT-related terminology and concepts.
• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Team player - have team-oriented experience and approach.
• Service focus - dedicated to meeting the expectations of the leader and other senior executives by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency.