Executive Team

CMEI; New York (NY); On-site; USD 41,328 - 82,656; Part time

Job summary

A nonprofit organization in New York is seeking an Executive Operations Coordinator to provide high-level administrative and operational support. The ideal candidate will manage the Executive Director's calendar, coordinate travel, track expenses, and streamline communications. Requires 5-8 years of experience supporting senior leaders, strong organizational skills, and proficiency with Google Workspace. This role demands adaptability and calmness in fast-paced environments, offering 10–15 hours per week.

Qualifications

• 5-8 years of experience supporting senior leaders.
• Ability to manage complex scheduling and communications.
• Proficiency in handling sensitive information.

Responsibilities

• Manage and prioritize the Executive Director’s calendar.
• Coordinate travel arrangements adhering to guidelines.
• Track receipts and prepare expense reports.
• Support information management and action tracking.

Skills

Strong judgment

Proactive approach

Highly organized

Strong written and verbal communication skills

Tools

Google Workspace

Job description

The Executive Operations Coordinator provides high-level administrative and operational support to CMEI’s Executive Director. This role functions as a strategic coordination partner, ensuring that time, information, and workflows are aligned to support the organization’s priorities.

CMEI operates in complex, high-stakes environments—engaging institutional investors, policymakers, and civil society leaders on issues related to corporate accountability, fiduciary responsibility, and systemic risk. This role is critical to maintaining clarity, continuity, and execution across that work.

This position is designed for an experienced operator who brings strong judgment, discretion, and an anticipatory approach. The Executive Operations Coordinator is expected to manage competing priorities, maintain systems, and support communication flow with minimal oversight.

This is a focused, high-impact role at 10–15 hours per week. Priorities may shift, and success requires adaptability, organization, and the ability to operate with consistency and calm.

What you'll do

Executive Calendar Management

• Manage and prioritize the Executive Director’s calendar across short- and long-term needs
• Coordinate scheduling across internal and external stakeholders
• Ensure clear communication of confirmations, updates, and follow-ups
• Maintain thoughtful pacing aligned with priorities and capacity

Travel Coordination

• Research, coordinate, and book travel arrangements
• Ensure alignment with budget and organizational guidelines

Expense Tracking and Reporting

• Track receipts and maintain organized expense documentation
• Support preparation and submission of expense reports
• Follow up on missing or incomplete documentation

Email and Information Management

• Support inbox management through prioritization and organization
• Track action items, deadlines, and follow-ups
• Route information to appropriate team members or collaborators
• Prepare and organize materials for meetings and engagements

Relationship and Communication Support

• Coordinate follow-ups with partners and stakeholders
• Support drafting and sending key correspondence
• Maintain continuity across external relationships

Systems and Operational Support

• Maintain and improve internal filing and document systems
• Support data entry, tracking, and workflow coordination
• Assist with version control and information requests

Qualifications

• 5–8 years of experience supporting senior leaders in executive or operational roles
• Demonstrated ability to manage complex scheduling and communications
• Strong judgment and ability to handle sensitive information with discretion
• Highly organized with strong attention to detail and follow-through
• Proactive and anticipatory approach to work
• Ability to operate independently with minimal oversight
• Strong written and verbal communication skills
• Calm, steady presence in fast-paced or high-pressure environments
• High emotional intelligence and service-oriented mindset
• Proficiency with Google Workspace; comfort learning new tools
• Alignment with CMEI’s mission and values

Working Style and Expectations

• Operates with a high degree of autonomy and sound judgment
• Maintains confidentiality and professionalism at all times
• Responsive during standard U.S. business hours, with occasional flexibility for time-sensitive needs

How to Apply

Please submit a resume and a brief statement of interest outlining relevant experience and alignment with CMEI’s mission.

About The Center for Monitored and Ethical Investments (CMEI)

The Center for Monitored and Ethical Investment (CMEI) envisions a global financial system in which capital is stewarded responsibly, systemic risks are identified and addressed before they become irreparable, and investment practices contribute to long-term economic stability, human dignity, and the well-being of people and the planet.

CMEI’s mission is to educate, convene, and support investors, financial professionals, and allied institutions in advancing ethical, sustainable, and accountable investment practices. CMEI examines both material idiosyncratic, and systemic risks arising from corporate activity, recognizing that risks initially assessed as issuer-specific may, when compounded across markets, sectors, or regions, evolve into systemic, non-diversifiable risks that threaten long-term portfolio performance and societal well-being.

Through research, analysis, investor education, and cross-sector collaboration, CMEI promotes responsible capital stewardship aligned with internationally recognized standards, including the UN Guiding Principles on Business and Human Rights. CMEI works with partners across the finance, environmental, racial justice, and global equity ecosystems to strengthen the capacity of investors to assess risk holistically, encourage responsible corporate conduct, and support investment systems that foster shared prosperity and durable economic resilience.