Executive Support Specialist for COO

tulanectsi; Covington, Northern (LA, KY); Hybrid; USD 45,000 - 60,000; Full time

Job summary

Tulane University in Covington, LA, is seeking an experienced executive secretary to support the Chief Operations Officer and the Director’s office with confidential, high‑level administrative tasks. The role requires independent judgment, calendar coordination, document preparation, and travel arrangements.

You will manage communications, draft letters, prepare meeting materials, and assist with committees and office procedures.

Qualifications

• High school diploma or equivalent required.
• At least 3 years of administrative office experience.
• Experience supporting executives is preferred.

Responsibilities

• Provide executive secretarial support to the COO and other executives.
• Schedule management, travel arrangements, and meeting coordination.
• Prepare confidential documents and reports.
• Liaise with staff to relay directives and track actions.
• Maintain filing and records, assist with meeting minutes.

Skills

Microsoft Office

Executive support

Secretarial duties

Calendar management

Communication skills

Education

High school diploma or equivalent

3 years administrative office experience

Tools

Microsoft Office Suite

Job description

Tulane University in Covington, LA, is seeking an experienced executive secretary to support the Chief Operations Officer and the Director’s office with confidential, high‑level administrative tasks. The role requires independent judgment, calendar coordination, document preparation, and travel arrangements.

You will manage communications, draft letters, prepare meeting materials, and assist with committees and office procedures.