Executive Support Specialist 1 – Criminal Justice Information Services Division

Oregon State Department of Police; Salem (VA); On-site; USD 42,000 - 58,000; Full time

Job summary

Oregon State Police in Salem, Oregon seeks an Executive Support Specialist 1 for the Criminal Justice Information Services Division. This full-time, in-office role supports leadership with confidential clerical and program tasks, budget preparation, and documentation.

Ideal candidates have strong Microsoft Office skills, attention to detail, and the ability to manage multiple priorities. LEDS certification or attainable within 60 days is required.

Qualifications

• Three years clerical/secretarial experience including one year at full performance level.
• Courses or training in Office Occupations may substitute for up to one year of clerical/secretarial experience.
• Must be LEDS certified or be able to obtain certification within 60 days of hire.

Responsibilities

• Provide confidential, executive level clerical and program support to CJIS Division, the Public Safety Services Bureau, and OSP leadership.
• Prepare meeting minutes and distribute materials; track action items.
• Handle office supplies, inventory, and approved purchases.
• Work independently with minimal supervision.

Skills

Microsoft Office

Communication skills

Independence

Prioritization

Education

LEDS certification training

Tools

Microsoft Visio

Adobe Acrobat Pro

Job description

Initial Posting Date: 11/06/2026 Application Deadline: 02/04/2027 Agency: Oregon State Department of Police Salary Range: $3,797 - $5,190 Position Type: Employee Position Title: Executive Support Specialist 1 – Criminal Justice Information Services Division

Job Description

The Oregon State Police in Salem, Oregon is hiring for one (1) Full-Time, Permanent Executive Support Specialist 1 – Criminal Justice Information Services Division position. This is an in-office position without the opportunity for a remote or hybrid work schedule. Studies have shown that people from underrepresented backgrounds are less likely to apply for jobs unless they believe they meet all the qualifications and preferred skills described in a job description. We are most interested in finding the best candidate for the job and recognize that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job and believe you would be a good fit, we encourage you to apply; please use your resume and cover letter to address your qualifications and the preferred skills for this position. If you are a current OSP AFSCME employee and you wish to receive preference as an internal applicant, you must apply in Workday by end of day on 11/20/2026. If you apply after this time, you will not receive internal preference and your interview materials will be reviewed along with external applicants. This recruitment will remain open until 02/04/2027, or until filled, with application review dates occurring approximately every two weeks beginning 11/23/2026. We may close the announcement at any time after this date when we have received an adequate number of applications. If you require an alternate format to complete the employment process, or to request a copy of the position description, please contact [e-mail] and reference REQ-209440. The salary listed is the non-PERS (Public Employee Retirement System) qualifying salary range. Prior to applying you should ensure all sections of your Workday Job History page is accurate and complete. This information is utilized during the pay equity analysis phase. The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Summary of Job Duties

• In this position, you will provide a broad spectrum of confidential, executive level clerical and program support to the Criminal Justice Information Services (CJIS) Division, the Public Safety Services Bureau, and OSP leadership as requested.
• Your duties will include administrative clerical functions, compiling data and documents for preparation for budget and legislative activities, track and maintain user agreements and related correspondence, prepare meeting minutes, prepare internal and external correspondence, etc.
• You will also provide general office support for office supplies including inventory, ordering for approved purchases, etc.
• In this position, your duties are usually completed independently with only general supervision, as required.
• Work comes from the Division Director, Deputy Directors and Program/Unit managers within CJIS, but may also come from the bureau and agency leadership in support of bureau and agency related matters.

Minimum Qualifications/Eligibility Requirements

• Three years of clerical/secretarial experience which included: one year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures.
• Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.
• No substitution will be made for the one year at the full performance level.

Preferred Skills

• Demonstrated experience using Microsoft Office (Word, Excel, PowerPoint, Outlook, and Teams) as well as Microsoft Visio and Adobe Acrobat Pro, to create, manage, and maintain professional documents, routine memos, statistical reports, presentations, and forms.
• Professional verbal and written communication skills, including experience preparing agendas, taking accurate meeting minutes, tracking action items, and distributing meeting materials.
• Demonstrated ability to work independently with a high level of attention to detail, initiative, and resourcefulness, while managing confidential and sensitive information.
• Experience organizing and prioritizing multiple assignments with changing priorities while meeting deadlines.
• Knowledge of basic accounting, purchasing, billing, and inventory tracking.

Special Qualifications

• Must be LEDS certified or be able to obtain certification within 60 days of hire.

Selection Process

The process will be comprised of the following evaluation assessment (subject to change). Interview

This position is covered by an AFSCME Collective Bargaining Agreement. Current OSP AFSCME Local 896 employees who meet the minimum qualifications of this position will be given preference in the selection process. Current OSP employees should refer to the Filling of Vacancies policy for additional information. The Oregon State Police does not offer visa sponsorships. U.S. Veteran and/or Oregon National Guard Servicemember Status Designation: Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.

Additional Information

Our Workforce Culture and Strategy Background Hiring Information Employee Benefits Pay Equity Information & Resources What You Need to Know to Get the Job Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon “flies with her own wings.”