Executive Support Specialist 1 – Criminal Justice Information Services Division

Oregon Inc; Salem (OR); On-site; USD 42,000 - 58,000; Full time

Job summary

Oregon State Police in Salem, Oregon seeks a Full-Time Executive Support Specialist 1 for the Criminal Justice Information Services Division. This in-office role does not offer remote work.

A salary of $3,797–$5,190 per month applies during non-PERS qualification, with AFSCME Local 896 employment. Responsibilities include executive clerical support, data preparation for budgets, meeting minutes, and maintaining confidential information.

Qualifications

• Three years of clerical/secretarial experience, including one year at full performance level.
• Substitution of Office Occupations training may substitute for up to one year of clerical/secretarial experience.
• One year at the full performance level required; no substitution for that portion.
• Must be LEDS certified or obtain certification within 60 days of hire.

Responsibilities

• Provide a broad spectrum of confidential, executive level clerical and program support to CJIS, Public Safety Services Bureau, and OSP leadership.
• Prepare meeting minutes, internal and external correspondence, agendas, and distribute materials.
• Track and maintain user agreements and related correspondence; assist with budget and legislative prep.
• Provide general office support including inventory and approved purchasing.

Skills

MS Office Suite

Meeting minutes

Independent worker

Attention to detail

Time management

Confidential information handling

Communication skills

Tools

Microsoft Office

Visio

Adobe Acrobat Pro

Job description

Initial Posting Date:

11/06/2026

Application Deadline:

02/04/2027

Agency:

Oregon State Department of Police

Salary Range:

$3,797 - $5,190

Position Type:

Employee

Position Title:

Executive Support Specialist 1 – Criminal Justice Information Services Division

Job Description:

The Oregon State Police in Salem, Oregon is hiring for one (1) Full-Time, Permanent Executive Support Specialist 1 – Criminal Justice Information Services Division position. This is an in-office position without the opportunity for a remote or hybrid work schedule.

If you require an alternate format to complete the employment process, or to request a copy of the position description, please contact [e-mail] and reference REQ-209440.

The salary listed is the non-PERS (Public Employee Retirement System) qualifying salary range. Prior to applying you should ensure all sections of your Workday Job History page is accurate and complete. This information is utilized during the pay equity analysis phase.

The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Summary of Job Duties:

In this position, you will provide a broad spectrum of confidential, executive level clerical and program support to the Criminal Justice Information Services (CJIS) Division, the Public Safety Services Bureau, and OSP leadership as requested. Your duties will include administrative clerical functions, compiling data and documents for preparation for budget and legislative activities, track and maintain user agreements and related correspondence, prepare meeting minutes, prepare internal and external correspondence, etc. You will also provide general office support for office supplies including inventory, ordering for approved purchases, etc.

In this position, your duties are usually completed independently with only general supervision, as required. Work comes from the Division Director, Deputy Directors and Program/Unit managers within CJIS, but may also come from the bureau and agency leadership in support of bureau and agency related matters.

Minimum Qualifications/Eligibility Requirements:

Three years of clerical/secretarial experience which included:

one year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures.

Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.

No substitution will be made for the one year at the full performance level.

Preferred Skills:

• Demonstrated experience using Microsoft Office (Word, Excel, PowerPoint, Outlook, and Teams) as well as Microsoft Visio and Adobe Acrobat Pro, to create, manage, and maintain professional documents, routine memos, statistical reports, presentations, and forms.


• Professional verbal and written communication skills, including experience preparing agendas, taking accurate meeting minutes, tracking action items, and distributing meeting materials.


• Demonstrated ability to work independently with a high level of attention to detail, initiative, and resourcefulness, while managing confidential and sensitive information.


• Experience organizing and prioritizing multiple assignments with changing priorities while meeting deadlines.


• Knowledge of basic accounting, purchasing, billing, and inventory tracking.

This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

Special Qualifications:

• Must be LEDS certified or be able to obtain certification within 60 days of hire.

Selection Process:

The process will be comprised of the following evaluation assessment (subject to change).

• Interview

This position is covered by an AFSCME Collective Bargaining Agreement. Current OSP AFSCME Local 896 employees who meet the minimum qualifications of this position will be given preference in the selection process. Current OSP employees should refer to the Filling of Vacancies policy for additional information.

The Oregon State Police does not offer visa sponsorships.

U.S. Veteran and/or Oregon National Guard Servicemember Status Designation:

Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference.

For more information, please visit Veterans Resources

Additional Information:

Our Workforce Culture and Strategy

Background Hiring Information

Employee Benefits

Pay Equity Information & Resources

What You Need to Know to Get the Job