Executive Support & Operations Specialist

Kaiser Permanente; Modesto (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Kaiser Permanente in Modesto, CA seeks an experienced Senior Staff Assistant to provide advanced administrative support under limited supervision. The role collaborates with a department head, handling confidential information, organizing meetings, preparing reports, and assisting with onboarding and training.

The position requires strong Word, Excel, and PowerPoint skills, attention to detail, and the ability to manage multiple complex tasks with independence. A Bachelor’s degree is preferred.

Qualifications

• Minimum three (3) years of experience performing administrative support functions.
• Excellent customer service skills and ability to handle confidential information.
• Advanced level proficiency with Microsoft Word; intermediate Excel; basic PowerPoint.

Responsibilities

• Organizes and expedites the flow of work for the manager or department.
• Maintains calendar and coordinates meetings and travel arrangements.
• Prepares reports and presentations requiring data gathering and summarization.
• On-boards new employees and may provide training.
• Tracks budgets, processes invoices, and manages inventory and supplies.
• Prepares documents from templates and handles phone/visitor inquiries.

Skills

Project support

Attention to detail

Prioritization

Independence

Critical thinking

Customer service

Oral communication

Written communication

MS Word

MS Excel

PowerPoint

Labor-Management Partnership

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Kaiser Permanente in Modesto, CA seeks an experienced Senior Staff Assistant to provide advanced administrative support under limited supervision. The role collaborates with a department head, handling confidential information, organizing meetings, preparing reports, and assisting with onboarding and training.

The position requires strong Word, Excel, and PowerPoint skills, attention to detail, and the ability to manage multiple complex tasks with independence. A Bachelor’s degree is preferred.