Executive Support Manager for Digital Leadership

Ministry of Justice; United States; Hybrid; USD 56,000 - 72,000; Full time

Benefits offered by this job

Civil Service Pension

Annual Leave

Hybrid working

Personal development time

Learning budget

Parental leave

Job summary

The Ministry of Justice invites applications for a Business Support Manager position within Justice Digital, Data and Science. The role is based in London, with hybrid working options and a security check clearance is required.

You will support the Deputy Director to run a complex, nationally dispersed organisation and coordinate senior stakeholder relationships. Responsibilities include diary management, briefing coordination, and employing digital productivity tools and AI to summarise

Responsibilities

• Provide efficient, proactive and strategic support to the Deputy Director, helping manage priorities and the effective running of their office.
• Proactively manage the Deputy Director's diary and inbox, prioritising commitments, protecting time for strategic work and ensuring meetings are purposeful and well prepared.
• Act as the first point of contact for the Deputy Director's office, identifying important communications and coordinating responses.
• Make effective use of digital productivity tools, including approved AI and automation capabilities, to summarise meetings, capture decisions, track actions and make information easy to find and retrieve.
• Develop and maintain simple, effective approaches to organising information, records, decisions and actions, ensuring important commitments are followed through.
• Help the Deputy Director and wider leadership team make better use of everyday office productivity tools, supporting simpler and more efficient ways of working.
• Commission and coordinate briefings, reports and returns for the Deputy Director, ensuring information is timely, accurate and proportionate.
• Coordinate the Deputy Director's participation in meetings, events and off-sites, and organise wider team activities such as all-staff meetings, new starter sessions and away days.
• Maintain accurate workforce data and support workforce planning activity, including headcount, vacancies, recruitment and onboarding information.
• Build and maintain strong working relationships across the directorate, department and wider government, acting as a visible and approachable point of contact for the Deputy Director's office.

Job description

The Ministry of Justice invites applications for a Business Support Manager position within Justice Digital, Data and Science. The role is based in London, with hybrid working options and a security check clearance is required.

You will support the Deputy Director to run a complex, nationally dispersed organisation and coordinate senior stakeholder relationships. Responsibilities include diary management, briefing coordination, and employing digital productivity tools and AI to summarise