Executive Support & Firm Operations Coordinator

Oberman Law Firm; Cumming (GA); On-site; USD 42,000 - 65,000; Full time

Job summary

Oberman Law Firm in Cumming, GA is seeking an experienced Executive Administrative Support professional to assist the Managing Partner and serve as a firm-wide administrative resource. The role manages calendars, handles billing administration, and supports office operations to ensure daily practice runs smoothly.

The ideal candidate is highly organized, proactive, and adaptable, able to juggle priorities across departments, maintain confidentiality, and communicate clearly with clients,

Qualifications

• Prior experience in an administrative, executive support, or office-coordination role preferred.
• Experience managing multiple calendars and reconciling scheduling across different systems (e.g., Outlook, MyCase, or similar)

Responsibilities

• Manage and maintain the Managing Partner's calendar, scheduling meetings and firm events with attention to detail.
• Proactively manage the Managing Partner's calendar for scheduling overlaps and gaps; provide daily reminders and communicate changes to staff.
• Prepare meeting agendas, compile relevant materials, and ensure follow-up actions are tracked and completed.
• Enter the Managing Partner's time entries into the firm's billing system; track billing deadlines and send reminders.
• Serve as a firm-wide, catch-all administrative resource across departments and support front-desk and office tasks.
• Maintain professional relationships with clients, attorneys, court staff, vendors, and professional organizations.

Skills

Microsoft Office

Calendar management

Written & verbal communication

Problem solving

Education

Bachelor's degree preferred

Tools

MyCase

Outlook

Job description

Oberman Law Firm in Cumming, GA is seeking an experienced Executive Administrative Support professional to assist the Managing Partner and serve as a firm-wide administrative resource. The role manages calendars, handles billing administration, and supports office operations to ensure daily practice runs smoothly.

The ideal candidate is highly organized, proactive, and adaptable, able to juggle priorities across departments, maintain confidentiality, and communicate clearly with clients,