Executive Support - Executive Assistant, Office Manager

julie.ehrens; Jersey City (NJ); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

401(k) plan with employer match

Health, dental, and vision insurance

Generous paid time off

Job summary

Kurv Industrial in New Jersey seeks an Office Manager/Executive Assistant to oversee daily office operations and provide high-level administrative support to senior leaders. This on-site role coordinates logistics, vendor relations, IT onboarding, and HR collaborations to ensure a professional and efficient workplace.

Responsibilities include calendar management, travel arrangements, expense reporting, and preparation of materials for meetings.

Qualifications

• Bachelor's Degree and 2–3 years in office administration or office management.
• Proficient in MS Office and Concur with reporting and data-creation ability.
• Exceptional organizational and time-management skills in a fast-paced environment.
• Clear written and verbal communication across multiple levels of the organization.
• Strong presentation and professional writing abilities; detail-oriented and accurate.

Responsibilities

• Oversee day-to-day office operations to maintain a professional environment.
• Manage conference room scheduling and coordinate internal/external meetings.
• Serve as primary contact for office needs, including maintenance, shipping, supplies, and equipment.
• Coordinate vendor relationships and building management; support IT and HR onboarding.
• Prepare meeting materials, manage travel, and handle expense reports.
• Maintain organized records and confidential information with discretion.

Skills

Organizational skills

Time management

Communication

Independent work

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Concur

Job description

Title: Office Manager/Executive Assistant

Location: East Rutherford, NJ (On-Site)

Company Overview:

Kurv Industrial ("Kurv") is a privately-owned, vertically integrated real estate operating company and investment manager that focuses on the acquisition and development of Class A industrial real estate in the supply-constrained core industrial markets of Chicago, Dallas, Miami, New Jersey/New York, Los Angeles/San Francisco, and Seattle. For more information about Kurv and its accolades, please visit http://www.kurvindustrial.com.

Job Summary:

Based out of Kurv’s New Jersey office, the Office Manager / Executive Assistant is responsible for overseeing the day-to-day operations of the office while also providing high-level administrative support to senior leaders.

This role serves as the central point of coordination for office operations, ensuring a well-managed, efficient, and professional work environment. In parallel, the role provides executive support to optimize leadership effectiveness through strong organization, communication, and administrative execution.

Essential Job Responsibilities

Office Management:

• Oversee day-to-day office operations to ensure a well-maintained, efficient, and professional environment
• Manage conference room scheduling and coordinate meeting logistics for internal and external stakeholders
• Act as primary point of contact for office-related needs, including maintenance, shipping, supplies, and equipment
• Manage relationships with vendors, service providers, and building management
• Coordinate with IT and external partners to support office systems and equipment functionality
• Support employee onboarding logistics, including workspace setup and coordination with HR
• Partner with HR to support and maintain office policies and procedures
• Monitor and maintain office supply inventory, including kitchen and common areas
• Coordinate guest and vendor access to the office
• Plan and support office events and internal team activities
• Ensure the office environment is safe, secure, and aligned with company standards
• Perform additional duties as assigned to support evolving business needs and operational priorities of the company

Executive Assistant Support:

• Provide administrative support to assigned executives, including calendar management, meeting coordination, and travel arrangements
• Prepare materials for meetings, presentations, and internal/external communications
• Manage expense reports and related documentation
• Coordinate meeting logistics, including scheduling, agenda preparation, and follow-up
• Serve as a point of contact among executives, employees, and external partners, ensuring timely and professional communication
• Maintain organized records, files, and documentation (electronic and physical)
• Exercise a high level of discretion in handling confidential and sensitive information
• Perform additional duties as assigned to support evolving business needs and operational priorities of the company

Qualifications

• Bachelor’s Degree, with at least 2-3 years of office administration or office management experience
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and expense management systems like Concur, with the ability to create reports, presentations, and data analysis tools
• Exceptional organizational and time management skills, adept at handling multiple priorities, meeting tight deadlines, and maintaining efficiency in a fast-paced environment
• Clear verbal and written communication skills, including the ability to draft professional correspondence, prepare reports, and effectively engage with stakeholders at all levels
• Excellent written, verbal, and presentation skills with the ability to communicate effectively to executive leadership and external stakeholders
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Demonstrated initiative, ownership mentality, and ability to work independently
• High level of accuracy, attention to detail, and commitment to excellence

Personal Attributes

• Self-motivated, proactive, and accountable professional
• Coachable, receptive to feedback, and eager to grow in responsibility and expertise
• Strong written and verbal communication skills with the ability to interact professionally with internal and external stakeholders
• Collaborative, team-oriented individual with strong interpersonal skills
• Highly organized with the ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Demonstrates integrity, professionalism, and sound judgment

Compensation & Benefits

• Compensation package commensurate with market data and individual experience, including salary and bonus potential
• 401(k) plan with employer match
• Comprehensive health, dental, and vision insurance
• Generous paid time off, including vacation, sick, and holiday leave

Other Details

• Willingness to work >40-hour work week
• Upbeat and collaborative company culture
• We do not offer remote work options, but provide flexibility