Executive Support Coordinator for Senior Leaders

Jobtailor; Orlando (FL); On-site; USD 55,000 - 80,000; Full time

Job summary

Jobtailor in Orlando, FL seeks an experienced Executive Administrative Assistant to provide high-level support to the VP of Operational Excellence and Talent Enablement, VP HR Business Partners, and SVP Total Rewards.

You will manage complex calendars, prepare presentations and reports, coordinate travel and expenses, and act as a central point of contact, triaging requests and protecting confidential information. Requires 5+ years of experience and strong MS Office skills.

Qualifications

• 5+ years of administrative, executive assistant, or executive coordination experience.
• Experience supporting senior leaders or multiple executives in a confidential HR, healthcare, finance, or business environment preferred.
• Strong organization, communication, attention to detail, discretion, and follow-through.
• Microsoft Office skills.

Responsibilities

• Provide administrative and operational support to the VP, Operational Excellence and Talent Enablement; VP, HR Business Partners; and SVP, Total Rewards
• Manage complex calendars, scheduling, meeting logistics, agendas, materials, notes, and action-item follow-up
• Prepare correspondence, presentations, reports, and HR leadership communications
• Support special projects, documentation, travel, expenses, purchasing, invoices, contracts, and timekeeping activities
• Serve as a central point of contact, triage requests, and escalates sensitive or complex matters appropriately

Skills

Administrative Support

Executive Coordination

Calendar Management

Report Preparation

Meeting Logistics

Confidentiality

Discretion

Follow-Through

Communication

Attention to Detail

Strong Organization

Education

Associate Degree

Tools

Microsoft Office

Job description

Jobtailor in Orlando, FL seeks an experienced Executive Administrative Assistant to provide high-level support to the VP of Operational Excellence and Talent Enablement, VP HR Business Partners, and SVP Total Rewards.

You will manage complex calendars, prepare presentations and reports, coordinate travel and expenses, and act as a central point of contact, triaging requests and protecting confidential information. Requires 5+ years of experience and strong MS Office skills.