EXECUTIVE SUPPORT ADMINISTRATOR

NYC Department of Housing Preservation & Development; New York (NY); On-site; USD 79,000 - 106,000; Full time

Job summary

The NYC Department of Housing Preservation & Development is seeking an Associate Staff Analyst to support critical agency functions. The role involves high-level analytical tasks, project coordination, and communication support. Ideal candidates will possess strong analytical and communication skills, with a focus on improving agency operations. This position offers a competitive salary and the opportunity to contribute to impactful social services initiatives in New York City.

Benefits

Public Service Loan Forgiveness

Inclusive work environment

Qualifications

• Master's degree in relevant field or equivalent experience.
• Three years of experience in budget administration or public administration.

Responsibilities

• Assist in execution and monitoring of strategic initiatives.
• Collect and analyze data to support performance metrics.
• Draft internal and external communications for decision-making.

Skills

Communication

Critical Thinking

Strategic Thinking

Education

Master's Degree

Baccalaureate Degree

Associate Degree

High School Diploma

Job description

2 days ago Be among the first 25 applicants

NYC Department of Housing Preservation & Development provided pay range

This range is provided by NYC Department of Housing Preservation & Development. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$79,473.00/yr - $106,000.00/yr

APPLICANTS MUST BE PERMANENT IN THE ASSOCIATE STAFF ANALYST CIVIL SERVICE TITLE.

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible.

Under the general direction of the Senior Advisor to the Chief Operating Officer (COO), the Executive Support Administrator performs high-level analytical, administrative, and operational tasks to support oversight of critical agency functions. These functions currently include General Support Services (GSS), Office of Police Operations (OPO), DSS Emergency Management (EM), and the Emergency Food and Nutrition Assistance Program (EFNAP). The Executive Support Administrator contributes to cross-functional project coordination, data analysis, internal reporting, and performance tracking to ensure that agency initiatives under the COO’s portfolio are effectively implemented and monitored.

Human Resources Administration/Office Of The Chief Operating Officer is recruiting for one (1) Associate Staff Analyst, to function as the Executive Support Administrator, who will:

• Assist in the execution and monitoring of strategic initiatives across GSS, OPO, EM, and EFNAP by developing and maintaining tracking tools, dashboards, and timelines; follow up with responsible units to ensure deliverables are met and escalate issues as needed.
• Collect, validate, and analyze quantitative and qualitative data from multiple internal divisions to support the development of performance metrics, compliance reports, and executive-level summaries.
• Draft high-quality internal and external communications, including reports, memos, talking points, and presentations, to support the Senior Advisor and COO in decision-making and interagency coordination.
• Maintain and update comprehensive work plans and procedural documentation to ensure continuity and transparency in agency operations; assist in the design of systems and templates that promote standardization and operational efficiency.
• Conduct research and assist in reviewing internal agency policies, workflows, and staffing models to identify areas for improvement, alignment with best practices, and resource optimization.
• Serve as a liaison between the COO’s office and program leads to coordinate information flow, clarify requests, and ensure timely and accurate responses to high-priority initiatives and inquiries.

Hours/Shift: Normal Business Hours

Position: Associate Staff Analyst - 12627

Minimum Qualifications

• A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management, or in a related area; or
• A baccalaureate degree from an accredited college and three years of satisfactory full-time professional experience in the areas described in "1" above.
• An associate degree or completion of 60 semester credits from an accredited college and five years of satisfactory full-time professional experience as described in “1” above.
• A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and seven years of satisfactory full-time professional experience as described in “1” above.
• A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least one year of experience as described in “1” above.

Preferred Skills

• Excellent written and oral communication skills.
• Ability to manage multiple priorities simultaneously.
• Excellent critical thinking skills and the ability to analyze problems and identify solutions.
• Ability to develop and maintain strong relationships with colleagues, stakeholders, and clients.
• Excellent strategic thinking skills and the ability to develop and implement long-term plans.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement: New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information: The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.