Executive Strategy & Operations Lead (Hybrid)

Mars Incorporated; Chicago (IL); Hybrid; USD 108,000 - 149,000; Full time

Job summary

Mars Incorporated in Chicago, IL is seeking an Executive Effectiveness Manager to coordinate projects, craft reports, and support senior leaders across global teams. The role blends project management, writing, and administrative duties with a focus on confidential, high‑level communication.

The ideal candidate has strong leadership, strategic thinking, and relationship‑building skills, capable of delivering trusted counsel to executives while managing day‑to‑day operations and travel logistics

Qualifications

• Bachelor's degree and professional experience in executive management, leadership, strategy, and operations required.
• Working knowledge of Word, Excel, PowerPoint, Outlook, MS Teams.

Responsibilities

• Offer suggestions and develop solutions to help promote effective and efficient work processes and innovative programs.
• Provides valuable insights, analysis, and recommendations to support decision‑making processes. Gather relevant data, conduct research, and prepare comprehensive reports on key issues, enabling informed choices.
• Excellent organization and analytical skills, comfortable managing conflict.
• Oversees and manages critical projects or initiatives, ensuring their successful implementation and monitoring toward goals.
• Regularly manage sensitive and confidential information appropriately and with high discretion.
• Under limited supervision, organizes and prioritizes tasks with demonstrated ability to multi‑task, quickly pivot, be resilient and synthesize information quickly and clearly.
• Serves as the central point of contact, ensuring effective communication and coordination amongst global departments, segments, and teams.
• Comfortable providing feedback, directing, and engaging with senior leaders.
• Provides confidential and executive‑level support. This can include drafting speeches, preparing presentations, and representing the executive in meetings or events when necessary. Act as a trusted advisor, offering counsel and guidance on a wide range of matters.
• Supports the day‑to‑day operations of the office. Respond to emails based on Sr leader preferences and communication styles. Responsible for internal and external calendar management, including identifying and resolving scheduling conflicts.
• Arrange domestic and international travel - arrange flights, hotels & transfers.
• Plan and coordinate internal meeting logistics, conferences, meeting rooms, catering, and guest arrival arrangements.
• Plan and coordinate external events that includes hotel blocks, group transportation, property search, costs, meeting invites, negotiations and decision making.
• Perform other tasks and duties as assigned.

Skills

Project management

Executive support

Analytical skills

Communication

Leadership

Strategic thinking

Education

Bachelor's degree in relevant field

Tools

Word

Excel

PowerPoint

Outlook

MS Teams

Job description

Mars Incorporated in Chicago, IL is seeking an Executive Effectiveness Manager to coordinate projects, craft reports, and support senior leaders across global teams. The role blends project management, writing, and administrative duties with a focus on confidential, high‑level communication.

The ideal candidate has strong leadership, strategic thinking, and relationship‑building skills, capable of delivering trusted counsel to executives while managing day‑to‑day operations and travel logistics