Executive Services Specialist

State of North Dakota; Bismarck (ND); Hybrid; USD 20,000 - 29,000; Part time

Benefits offered by this job

Hybrid work schedule

Flexible schedule

Hands-on office experience

Job summary

The North Dakota Ethics Commission seeks an Executive Services Specialist to provide administrative and clerical support to the Executive Director, General Counsel, and Commissioners in a hybrid in-office role in Bismarck, ND. The position focuses on scheduling, communications, records management, meeting prep, and general office tasks.

Part-time (15-20 hours/week) with a flexible schedule and regular in-office attendance. Compensation is $18 per hour, with benefits not included.

Qualifications

• Strong organizational skills and attention to detail.
• Effective written and verbal communication skills.
• Professional, courteous, and dependable demeanor.
• Ability to prioritize assignments, manage multiple tasks, and meet deadlines.
• Basic computer skills, including email, word processing, spreadsheets, and electronic calendars.
• Ability to exercise discretion and handle sensitive information responsibly.

Responsibilities

• Provide administrative and clerical support to the Executive Director, General Counsel, and Commissioners.
• Answer incoming telephone calls, respond to routine inquiries, and direct callers to the appropriate staff member.
• Monitor and organize incoming emails and correspondence, identify time-sensitive communications, and route messages appropriately.
• Coordinate calendars, schedule meetings and appointments, and track deadlines and follow-up items.
• Maintain electronic and physical files, records, contact lists, and other administrative documents.
• Assist with data entry, document preparation, proofreading, copying, scanning, and other office tasks.
• Monitor office supplies and assist with general office organization.
• Assist with preparing Commission meeting agendas, materials, correspondence, notices, presentations, and other documents.
• Coordinate meeting logistics and distribute meeting information and materials.
• Assist with organizing documents and tracking assignments and deadlines to support Commission operations.
• Support public education, outreach, and other Commission activities as assigned.
• Communicate professionally and courteously with members of the public, public officials, government employees, and other stakeholders.
• Exercise discretion and sound judgment when handling sensitive correspondence, internal communications, and Commission records.
• Follow applicable policies, procedures, and laws governing confidential information and public records.
• Refer inquiries involving legal matters, ethics complaints, or Commission policy to the appropriate staff member.
• Perform other administrative and operational duties as assigned to support the Commission's mission and daily operations.

Skills

Organizational skills

Written communication

Verbal communication

Discretion/Confidentiality

Time management

MS Office basics

Tools

Microsoft Office

Job description

The North Dakota Ethics Commission is seeking a dependable, organized, and professional Executive Services Specialist to provide administrative and clerical support to the Executive Director, General Counsel, and Commissioners. This position supports the Commission's daily operations through scheduling, professional communications, records management, meeting preparation, and other administrative functions.

A hybrid work schedule is available; however, regular in-office attendance at the Bismarck office is required to support daily operations, coordinate with Commission staff, and assist with meetings and other activities.

This position offers a flexible schedule designed to accommodate individual schedules and commitments. It is an excellent opportunity for students or individuals looking to gain valuable, hands-on office experience while developing professional skills and learning more about state government and public service. Applicants do not need to be currently enrolled in school to be considered.

Location: Bismarck, ND

Work Schedule: 15-20 hours per week, with flexibility to accommodate individual schedules

Work Arrangement: Hybrid schedule available, with regular in-office attendance required

Compensation: $18.00 per hour; paid for hours worked

Benefits: This position is not eligible for the state employee benefit package.

Duration: 2026-2027 academic year, with the potential to continue through summer 2027

Executive and Administrative Support

• Provide administrative and clerical support to the Executive Director, General Counsel, and Commissioners.


• Answer incoming telephone calls, respond to routine inquiries, and direct callers to the appropriate staff member.


• Monitor and organize incoming emails and correspondence, identify time-sensitive communications, and route messages appropriately.


• Coordinate calendars, schedule meetings and appointments, and track deadlines and follow-up items.


• Maintain electronic and physical files, records, contact lists, and other administrative documents.


• Assist with data entry, document preparation, proofreading, copying, scanning, and other office tasks.


• Monitor office supplies and assist with general office organization.

Commission and Meeting Support

• Assist with preparing Commission meeting agendas, materials, correspondence, notices, presentations, and other documents.


• Coordinate meeting logistics and distribute meeting information and materials.


• Assist with organizing documents and tracking assignments and deadlines to support Commission operations.


• Support public education, outreach, and other Commission activities as assigned.

Professional Communications and Confidentiality

• Communicate professionally and courteously with members of the public, public officials, government employees, and other stakeholders.


• Exercise discretion and sound judgment when handling sensitive correspondence, internal communications, and Commission records.


• Follow applicable policies, procedures, and laws governing confidential information and public records.


• Refer inquiries involving legal matters, ethics complaints, or Commission policy to the appropriate staff member.

Other Duties

• Perform other administrative and operational duties as assigned to support the Commission's mission and daily operations.

Minimum Qualifications

• Strong organizational skills and attention to detail.


• Effective written and verbal communication skills.


• Professional, courteous, and dependable demeanor.


• Ability to prioritize assignments, manage multiple tasks, and meet deadlines.


• Basic computer skills, including email, word processing, spreadsheets, and electronic calendars.


• Ability to exercise discretion and handle sensitive information responsibly.

Preferred Qualifications

• Currently enrolled in a college, university, or technical program, preferably in public administration, political science, business administration, communications, legal studies, or a related field.


• Experience with Microsoft Office applications, including Outlook, Word, and Excel.


• Interest in state government, public service, ethics, law, or government accountability.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt

More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

Total Rewards

The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.

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Learning Opportunities

The Executive Services Specialist will gain practical experience in executive support, government administration, and the daily operations of an independent state agency. Depending on assignments and individual interests, additional opportunities may include observing public meetings, assisting with public education and outreach activities, and learning about the Commission's role in promoting transparency, accountability, and ethical conduct in North Dakota government.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.