Administrative Assistant II

North Dakota Office of Attorney General; Bismarck (ND); Sur place; USD 39 000 - 61 000; Plein temps

Avantages offerts par ce poste

Health insurance

Dental coverage

Vision coverage

Retirement plan

457 deferred compensation plan

Medical spending account

Annual leave

Sick leave

Public Service Loan Forgiveness (PSLF)

Résumé du poste

The North Dakota Office of Attorney General is seeking an Administrative Assistant II to provide front desk and clerical support at the BCI offices in Bismarck. You will greet visitors, answer phones, coordinate travel, handle mail and faxes, and maintain records and supply chains to keep the office running smoothly.

The role requires strong customer service, confidentiality, and organizational skills, with an associates degree and two years of related experience.

Qualifications

• Two-year Associate degree and two years of office support/secretarial experience.
• Proficient PC skills including word processing, Windows, spreadsheets and databases.
• Strong customer service communication and ability to maintain confidentiality.

Responsabilités

• Answering and transferring phone calls.
• Greeting customers at the window and signing in visitors.
• Coordinate travel and training arrangements for BCI and affiliated personnel.
• Act as back up for deposits.
• Open, sort, distribute mail and faxes.
• Maintain phone lists for police, sheriff's, state's attorneys, and district judges.
• Complete contractor background checks with Criminal History Records Unit.
• Maintain forms and inventory.
• Maintain supply system for Bismarck BCI offices and field offices.
• Order business cards.
• Other duties as assigned.

Connaissances

Customer service

Tactful communication

Confidentiality

Time management

Organizational skills

Relationship building

Formation

Associate degree

Work experience

Outils

Windows

Word processing

Spreadsheets

Databases

Description du poste

Summary Of Work

The primary purpose of this position is to provide administrative services to the Agents and Civilians of BCI, as well as other cooperating agencies with the following front desk, administrative duties:

• Answering and transferring phone calls.


• Greeting customers at the window and signing in visitors.


• Coordinate travel and training arrangements for BCI and affiliated personnel.


• Act as the back up for the deposit.


• Open, sort, distribute mail and distribute faxes.


• Maintain phone lists for police, sheriff's, state's attorneys, and district judges.


• Complete contractor background checks in conjunction with the Criminal History Records Unit.


• Maintain forms and physical inventory.


• Maintain supply system for Bismarck BCI offices and field offices.


• Order business cards.


• Other duties as assigned.

In addition to the monthly salary, this position includes fully paid health insurance for employee and family, the option to participate in employee-paid dental and vision for employee and family, participation in the state NDPERS defined contribution retirement plan as well as the option to participate in the 457 deferred compensation plan, the option to contribute to a medical spending account, and earning annual and sick leave.

Employees in this position are eligible for the Public Service Loan Forgiveness (PSLF) program.

Applicants must be currently authorized to work in the United States on a full-time basis.

The Office of Attorney General does not provide sponsorships.

All hiring decisions are subject to approval by the Attorney General. No offer of employment is final or binding until approved by the Attorney General.

Anyone needing assistance or accommodations during any part of the application or interview process please contact Ashley, Office of Attorney General: E-mail: [e-mail]; phone: [phone] or TTY: [phone].

Location of Work

This is a non-remote position located at the North Dakota Bureau of Criminal Investigation office in Bismarck, North Dakota.

Minimum Qualifications

• Two (2) year Associates degree and two (2) years of work experience performing a variety of complex office support, clerical, or secretarial work. (Note: the hiring authority will consider substituting additional work experience for the education requirement on a year-for-year basis if the experience provides the knowledge and skills required to perform the duties of this position)


• Demonstrated working knowledge and understanding of a personal computer, with knowledge and use of a word processing package, and experience in Windows, spreadsheets, and databases


• Demonstrated ability to communicate tactfully and with emphasis on customer service


• Ability to establish and maintain effective harmonious working relationships with co-workers, supervisors, and the public


• Ability to maintain a high degree of confidentiality


• Excellent prioritization, time management, and organizational skills


• Application packets will be considered to be an example of your skills and quality of work. In addition, they must be complete and include additional required documents in order to be considered for this position.


• Successful completion of the interview process, reference checks, and standard background and criminal record checks to determine knowledge, skills, and abilities to perform Administrative Assistant II tasks.

About Team ND

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Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.