EXECUTIVE / SENIOR EXECUTIVE ADMINISTRATIVE ASSISTANT

Neomorph, Inc.; San Diego (CA); On-site; USD 85,000 - 120,000; Full time

Job summary

A leading biotechnology company is looking for an experienced Executive/Senior Executive Administrator in San Diego, California. In this role, you will ensure the smooth execution of operations, manage complex schedules, and provide essential support for Board of Directors and investor relations. This position demands strong organizational skills, an ability to thrive in a fast-paced environment, and prior experience in the biotech sector.

Benefits

Industry competitive compensation

Annual target bonus

Stock options

401K plan

Comprehensive medical, dental, and vision plans

10 holidays + Winter Shutdown + 3 weeks of vacation

Casual work environment

Qualifications

• 5 years experience supporting senior executives or 3 years with a Master's degree.
• Biotech experience required; startup preferred.
• Strong organizational, attention to detail, and communication skills.

Responsibilities

• Provide high-level administrative support to executive leadership.
• Manage complex schedules and coordination of meetings.
• Facilitate communication and logistics for Board of Directors.

Skills

Organizational skills

Interpersonal skills

Problem-solving abilities

Time management skills

Communication skills

Education

Bachelor's degree

Master's degree

Tools

Microsoft Office Suite

Zoom

Slack

Concur

Diligent

Job description

We are seeking an experienced Executive / Senior Executive Administrator to provide high-level administrative support to our executive leadership team. This role will be instrumental in ensuring the seamless execution of daily operations, managing complex schedules, coordinating strategic meetings, and facilitating communication across the organization.

A critical component of this role includes supporting Board of Directors (BOD) and investor relations activities, including planning and coordinating board meetings, investor presentations, and high-profile engagements. The ideal candidate thrives in a fast-paced biotech environment, demonstrates strong organizational and interpersonal skills, and can proactively anticipate the needs of the executive team.

Key Responsibilities

• Provide executive-level administrative support to senior leadership, including calendar management, meeting coordination, and travel arrangements.
• Manage complex schedules, ensuring strategic prioritization of meetings, deadlines, and key business initiatives.
• Act as a liaison between executives, internal teams, external stakeholders, board members, and investors, maintaining professionalism and confidentiality.
• Support Board of Directors and Investor Meetings :

Plan and coordinate all logistics, including scheduling, venue selection, catering, and technology setup.

• Prepare and distribute meeting agendas, board books, presentations, and other relevant materials.
• Ensure proper documentation, note-taking, and follow-up on action items.
• Manage investor-related communications and scheduling for high-level engagements.
• Prepare and edit presentations, reports, and other critical documents for internal and external meetings.
• Coordinate logistics for leadership team meetings, investor presentations, and company events.
• Handle confidential and time-sensitive information with discretion and professionalism.
• Support office operations, including vendor coordination, procurement of office supplies, and event planning as needed.
• Assist in special projects, process improvements, and other ad-hoc administrative tasks as required.

Qualifications & Experience

• For Executive Administrator : Typically requires a minimum of 5 years of experience supporting senior executives with a Bachelor's degree; or 3 years and a Master's degree, or equivalent combination or education and experience
• For Senior Executive Administrator : Typically requires a minimum of 8 years of experience supporting senior executives with a Bachelor's degree; or 6 years and a Master's degree, or equivalent combination or education and experience
• Experience working in biotech or life sciences industry required. Start up experience is preferred.
• Prior experience supporting Board of Directors and investor relations activities is highly preferred.
• Strong organizational and time management skills, with the ability to prioritize and multitask effectively.
• Exceptional attention to detail and problem-solving abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Zoom, Slack, Concur, Diligent, etc.).
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Excellent written and verbal communication skills.
• Professional demeanor with the ability to build strong relationships across all levels of the organization.

What we offer :

• Industry competitive compensation
• Annual target bonus
• Stock options
• 401K plan
• Monthly town halls to share business and scientific updates

Work Hard, Stay Well

• Comprehensive medical, dental, and vision plans for employees and their dependents
• Health and Dependent Care FSA and HSA Plan with monthly Neomorph contribution
• Employee Assistance Program
• 10 holidays + Winter Shutdown + 3 weeks of vacation time with additional accruals after 2nd year of employment, separate sick leave.
• Supplemental pay for Pregnancy Disability Leave
• Paid Parental Leave for employees with a newborn child or a child placed with them for adoption or foster care

Lifestyle

• Casual work environment
• Volunteer days off each year to spend time contributing to causes you care about
• Access to onsite gym
• Onsite space to store your bicycle (or surfboard)

Have Fun!

We believe in work / life balance and Fun is at the core of our Core Values. In addition to department and company happy hours, we have regular company-wide and department lunches and social events (ie Padres games, summer picnic, holiday party, bring your kids to work day).

About Us :

Neomorph is a venture backed biotechnology company solving critical problems in human health through the discovery and development of innovative new medicines against 'undruggable targets'. Our team is comprised of industry leading experts in protein degradation and molecular glues who have a track record of ground-breaking discoveries in the field. We are committed to leadership in advancing the science and technology of molecular glue drug discovery, while prosecuting a pipeline of projects through clinical development. Our patient-first, science-driven approach is complemented by our dedication to a supportive and collaborative work environment.

Neomorph is headquartered in San Diego, California.

Neomorph is committed to pursuing and hiring a diverse workforce and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of any characteristic protected by applicable federal, state or local law.

Notice to agencies : Neomorph will not accept unsolicited assistance from recruiting / search agencies for this employment opportunity. Please, no phone calls or emails. All resumes submitted by recruiting or search agencies to any employee at Neomorph via email, the Internet or in any form and / or method without a valid written search / recruitment agreement in place for this position will be deemed the sole property of Neomorph. No fee will be paid in the event the candidate is hired by Neomorph as a result of the referral or through other means.

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Executive Administrative Assistant • San Diego, CA, United States