Executive Secretary V

Akima; Washington (District of Columbia); On-site; USD 59,236 - 78,523; Full time

Benefits offered by this job

Benefits package including medical,d

Job summary

Tuvli is seeking an Executive Secretary V to provide professional support services to the Department of State's Bureau of Consular Affairs—Front Office. The role involves handling memos, correspondence, scheduling, meetings, and travel arrangements while maintaining high standards of organization and confidentiality.

Candidates should have 2+ years of related experience and an active Secret Clearance, with strong Microsoft Office skills and excellent written and verbal communication abilities.

Qualifications

• 2+ years of related experience.
• Active Secret Clearance.
• Proficient in Microsoft Office suite (Excel, Word, PowerPoint, Access).
• Excellent organizational, communication and writing skills.

Responsibilities

• Reads and analyzes memos, submissions, and reports to determine significance and plan distribution.
• Opens, sorts and distributes incoming correspondence (fax/email).
• Prepares responses to routine inquiries.
• Files and retrieves documents, records, and reports.
• Greets personnel and escorts as required.
• Makes travel arrangements for FO management (E2).
• Submits Time and Attendance for FO personnel and maintains supporting documents.
• Coordinates meetings, schedules conference rooms, orders supplies, and handles other admin duties.
• Monitors internal tasks, deadlines, and deliverables with CA’s staff and executives.
• Screens calls and visitors, ensures necessary actions are initiated and completed.
• Enters all forms of correspondence (cables, memorandums, letters, briefing papers).
• Maintains office calendar, schedules appointments, and provides daily calendar info to management.
• Prepares meeting briefs with background data.
• Records minutes from meetings.
• Performs document replication and office supplies management.
• Keeps work area professional, clean, and organized.

Skills

Microsoft Office

Excel

Word

PowerPoint

Access

Organizational skills

Communication skills

Writing skills

Customer service

Job description

Tuvli is looking for an Executive Secretary V to provide professional support services to Department of State's bureau of Consular Affairs-Front Office.

To join our team of outstanding professionals, apply today!

Responsibilities

• Reads and analyzes incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Opens, sorts and distributes incoming correspondence, including faxes and email.
• Prepares responses to correspondences containing routine inquiries.
• Files and retrieves documents, records, and reports.
• Greets all personnel entering CA/FO and escorts personnel as required.
• Makes travel arrangements for FO management, utilizing E2.
• Submits Time and Attendance reporting for FO personnel and maintain all T&A supporting documents for FO personnel.
• Assists with coordinating meetings, scheduling conference rooms, ordering supplies, and other administrative duties.
• Works with CA’s Staff Assistants and Executive Assistants to monitor internal tasks, deadlines, and deliverables.
• Receives and screens telephone calls and visitors; follows up to ensure necessary action is initiated and subsequently works to assure that such action is completed as quickly as possible, as applicable and appropriate.
• Enters all forms of correspondence in final form including cables, memorandums, letters, briefing papers, etc.
• Maintains the calendar for office management by arranging and scheduling appointments, handling all meeting requests and providing calendar information to management on a daily basis.
• Prepares meeting briefs to managers indicating appointment purpose and providing any relevant background data.
• Records minutes from meetings.
• Performs other appropriate administrative assignments such as document replication, ordering office supplies, inventorying office supplies, and other administrative duties as assigned.
• Maintains work area in a professional manner at all times (work area must be clean, presentable, and organized, per COR guidance).
• Ensures automation equipment is operational (paper in the copier/fax machine, changes out printer ink cartridges, calls in work orders).
• Assists with setting up conference calls, coordinating with IT personal to setup conferences requiring IT support.
• Assists with prepping conference rooms before and after social events and official events during the workday.

Qualifications

• 2+ years of experience of related experience.
• Active Secret Clearance.
• Knowledge of Microsoft Office software (Excel, Word, PowerPoint, Access, etc.).
• Excellent organizational, communication and writing skills.
• Excellent customer service skills, including customer needs assessments, meeting quality standards for services, and evaluation of customer satisfaction.
• Ability to interact effectively with others in particular, colleagues and personnel at various Department levels.

Job ID

2026-24151

Work Type

On‑Site

Pay Range

$50

Health & Welfare

$4.93

Benefits

SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.