Executive Secretary to Support Services Director

Uintah School District; Vernal (UT); On-site; Full time

Job description

POSITION: SECRETARY FOR SUPPORT SERVICES DIRECTOR – DISTRICT OFFICE
(Full time Position – 250 Days with Benefits)

ALL APPLICANTS MUST BE 21 YEARS OF AGE OR OLDER


The Secretary may perform any of the Support Service Office functions as listed below, but duties may not be limited to those functions listed below.

• Provide administrative support to the Support Services Director, including scheduling, correspondence, communication, and other administrative tasks
• Assist with the development, coordination, and implementation of all support services programs which include grants, hiring, onboarding, and training
• Track licensing, endorsements, and certifications of personnel in support services programs
• Prepare and process purchase orders, travel vouchers, and credit card statements of all applicable programs
• Monitor budgets and expenditures for all support services programs
• File applicable reimbursements for state and federal programs
• Schedule and prepare agendas, minutes, and correspondence for meetings related to support services
• Coordinate, prepare, and compile data and reports for local, state, and federal requirements
• Maintain accurate records, files, and documentation for compliance and auditing
• Collaborate effectively as a team member with staff, administrators, and external partners
• Perform other duties assigned by the Support Services Director

Education/Experience

• High School Diploma required; Associate’s degree or higher preferred
• Previous business office experience required; experience in a school setting preferred
• Strong organizational, problem-solving, and multitasking skills
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with Google Drive, SharePoint, and OneDrive preferred
• Familiarity with Aspire, Data Gateway, Frontline, and LINQ preferred
• Ability to maintain confidentiality and handle sensitive information

• Ability to work independently, prioritize tasks, and meet deadlines

Your application will be complete when you provide the following with your online application:

• A completed Uintah School District classified application with resume through Applitrack.
• A letter detailing your qualifications, experience, and interest in this position.
• Current type test (within the past two years) verifying 50 wpm type speed.
• A minimum of three letters of recommendation, at least one should be from a direct supervisor. These letters should include information regarding the education/experience listed above. It is preferred that letters of recommendation are not from a related party.

Salary:As per District salary schedule

Deadline for applying: Open until filled with first review of applications on October 3rd

Beginning date: As Soon As Possible