Executive Secretary, SEIU Local 1199

SEIU Branding; New York (NY); On-site; USD 72,000 - 88,000; Full time

Job summary

SEIU Branding is seeking an Executive Secretary for the Political Action team in New York. The role supports the Political Director by performing routine and independent secretarial tasks, ensuring organization and confidentiality in daily operations.

The position requires strong typing, Microsoft Word/Excel/Teams proficiency, and ability to handle sensitive information, scheduling, and travel arrangements as needed.

Qualifications

• High school diploma.
• Three years of experience in responsible secretarial and clerical work.
• Knowledge of modern office methods and procedures.
• Experience with Microsoft Word, Excel, and Teams.

Responsibilities

• Supports campaigns, mobilizations, and programs of the Political Action department.
• Provides support to and clear communication with the department staff.
• Coordinates onboarding of Member Political Organizers and other temporary employees, including safeguarding members’ sensitive documents.
• Arranges for meetings and conferences, including booking travel and lodging as necessary.
• Prepares and receives information concerning matters related to the department.
• Schedules appointments and maintains calendar for the department head.
• Composes and prepares routine correspondence for signature; manages mail.
• Maintains and organizes files of digital and physical records.
• Ensures office supplies and resources are available.
• Takes and transcribes notes, edits and finalizes drafts.
• Attends meetings and conferences, furnishes information, takes notes, and provides input.
• Coordinates office functions with other divisions and departments.

Skills

Typing 70 wpm

Secretarial skills

Verbal and written communication

Discretion and confidentiality

Work under deadlines

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

498 7th Avenue, New York, NY 10018 Telephone [phone] Fax [phone]

Staff Support Department

POSITION TITLE: Executive Secretary
ASSIGNMENT: Political Action
AREA: New York
REPORTS TO: Political Director
CLASSIFICATION: Permanent
SALARY: $79,654.74
NO. OF POSITIONS: 1

Job Summary:

Performs secretarial work of average difficulty and involving some independent judgment for the Political Director. Also performs general functions and related work as required. Work is performed under the general supervision of the Political Director. Must be well organized and possess outstanding secretarial skills.

Job Functions:

• Supports campaigns, mobilizations, and programs of the Political Action department
• Provides support to and clear communication with the department staff
• Coordinates onboarding of Member Political Organizers and other temporary employees, including safeguarding members’ sensitive documents
• Arranges for meetings and conferences, including booking travel and lodging as necessary
• Prepares and receives information concerning matters related to the department
• Schedules appointments and maintains calendar for the department head
• Composes and prepares routine correspondence for signature.Manages and distributes incoming mail and prepares outgoing mail
• Maintains and organizes files of digital and physical records.
• Ensures office supplies and resources are available
• Takes and transcribes notes, prepares a draft of notes, and after editing, finalizes the same.
• Attends meetings and conferences, furnishes information, takes notes, and provides input.
• Coordinates office functions with other divisions and departments.

Qualifications:

• High school diploma.
• Three years of experience in the performance of responsible secretarial and clerical work.
• Some knowledge of modern office methods and procedures.
• Must have knowledge of office equipment and experience with Microsoft programs, including Word, Excel, and Teams.
• Ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision.
• Type at a speed of 70 words per minute.
• Acts with integrity, discretion and confidentiality
• Exceptional in spelling, grammar and vocabulary with good verbal and written communication skills.
• Ability to maintain a good working relationship with all coworkers and general public requiring tact, judgment and poise.
• Ability to work well under deadline.
• Ability to work long hours, including evenings and weekends if required.

GENERAL INFORMATION:

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this title. They do not include all job duties performed by employees in the title, and every position does not necessarily require the same duties.

1199/SEIU is an equal opportunity employer.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.