Office Manager, SEIU 1199

SEIU Branding; Town of Florida (NY); On-site; USD 88,000 - 108,000; Full time

Job summary

1199SEIU United Healthcare Workers East is seeking an Office Administrator to manage daily office operations, develop filing policies, and coordinate twice-location leasing and vendor relations. You will track attendance, process timecards in ADP, and assist staff on benefits and retirement documentation.

The role requires confidentiality, strong communication, and proficient use of Microsoft Office; experience with ADP payroll is preferred.

Qualifications

• Must maintain a high level of confidentiality.
• High school diploma or equivalent required.
• Proficiency in Microsoft Office applications.
• Excellent verbal and written communication skills.
• Knowledge of the ADP payroll system.
• Ability to coordinate, prioritize and make decisions on assigned tasks.
• Professional interaction with officers, coworkers and external sources.

Responsibilities

• Manage the daily operations of the office.
• Develop procedures and policies for office activities such as filing and records maintenance.
• Serve as point person with leasing office for two FL locations.
• Coordinate with vendors regarding office operations.
• Order and maintain office supplies; track inventory.
• Maintain attendance records and process weekly timecards in ADP.
• Assist staff on benefits, disability, retirement and required documentation.
• Enforce policies and procedures as per employee manual.
• Other duties as assigned by leadership.

Skills

Confidentiality

Excellent communication

Decision making

Office management

Education

High school diploma

Tools

Microsoft Office

ADP payroll system

Job description

REPORTS TO: EVP
CLASSIFICATION: Permanent/Unlimited

ANNUAL SALARY: $97,944.00
NO. OF POSITIONS: 1

Every day, the members of 1199SEIU United Healthcare Workers East save lives, deliver babies and care for the sick, seniors and people with disabilities. We are frontline caregivers in hospitals, nursing homes, homecare, clinics, pharmacies and all other areas of the healthcare industry. We are nurses, nurse aides, techs, lab workers, clerks, housekeepers, dietary workers, transporters, pharmacists, social workers and many other types of medical professionals.

With over 450,000 members throughout Massachusetts, New York, New Jersey, Maryland, Florida, and Washington, DC, 1199SEIU is the largest and fastest-growing healthcare union in the nation.

Since our founding in 1932, our mission has been to stand up for quality healthcare, good jobs and social justice for all. Dr. Martin Luther King, Jr. called 1199 his favorite union and referred to us as “the authentic conscience of the labor movement." Over the years 1199 has won some of the highest standards for healthcare workers in the country, including good wages and benefits, safe staffing, paid time off, secure retirement, model childcare and education benefits and a real voice work in the workplace. Our members are highly politically engaged and active, so we have the strength to advocate with government and elected officials for our patients, families and communities.

We are affiliated with the Service Employees International Union (SEIU) which has over 2 million members and is the largest labor union in North America.

Job Functions

• Manage the daily operations of the office.
• Develops procedures and policies for office activities such as filing and records maintenance.
• Point person with leasing office for two FL locations
• Point person with vendors relating to office operations
• Order and maintain all office supplies
• Tracking of Union Swag
• Coordinate all internal and external office moves
• Maintain office keys and electronic cards
• Maintains attendance records for staff. Entering weekly timecards in ADP
• Point of contact to help employees navigate policies.
• Track yearly evaluations and any required training.
• Creating yearly payroll/administrative budgets.
• Handle all disciplinary actions.
• Liaison with Headquarters for all communications.
• Assist staff on benefits, disability, retirement and required documentation.
• Knowledge of employee manual and assisting in enforcing all policies and procedures.
• Other duties as assigned.

Qualifications

• Ability to maintain a high level of confidentiality.
• High school diploma or its equivalent.
• Proficiency in Microsoft office.
• Excellent verbal and written communication.
• Knowledge of the ADP payroll system.
• Ability to coordinate, prioritize and make decisions relating to assigned projects and other responsibilities.
• Ability to communicate with officers, co-workers and various external sources in a courteous and professional manner.
• Ability to perform office management duties.

GENERAL INFORMATION:

The above statements are intended to describe the general nature and level of work being performed by
persons assigned to this title. They do not include all job duties performed by employees in the title and
every position does not necessarily require the same duties.

1199/SEIU is an equal opportunity employer.

APPLICATION DEADLINE: 3/31/2026

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.