Executive Secretary & Public Records Coordinator

Washburn, County of (WI); Shell Lake (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

Washburn County Sheriff's Office is seeking a skilled clerical professional to perform reception, secretarial tasks, and specialized support for the Sheriff’s Office and Jail. The role requires discretion with confidential information and the ability to adapt procedures for new situations.

Primary duties include answering phones, greeting the public, processing records requests, data entry, and assisting with software systems. Candidates should have strong MS Office skills and typing proficiency.

Qualifications

• Requires considerable secretarial/clerical experience and ability to type 60 wpm.
• Must maintain confidentiality of privileged information and inmate/staff records.
• Ability to apply established policies and procedures and make decisions accordingly.
• Strong MS Office and English skills are essential.

Responsibilities

• Serve as receptionist: answer calls, greet the public, route to staff, issue badges and logs.
• Perform general secretarial duties: correspondence, filing, data entry, mail, requisitions, and transcription support.
• Prepare records for Open Records requests with reports, photos, audio, and video.
• Handle payments and receipts for department matters and property.
• Operate Sheriff’s Office software systems (e.g., MS Office, TRACS) and provide user support.
• Attend meetings and training as directed; maintain professional customer service.

Skills

MS Office suite

Dictation transcription

Confidential records handling

Decision making

Interpersonal skills

Clerical aptitude

Professionalism

Office terminology

English proficiency

Education

High school diploma

Business/secretarial training

Tools

Transcription machine

Copy machine

Fax machine

Calculator

Telephone systems

Job description

Washburn County Sheriff's Office is seeking a skilled clerical professional to perform reception, secretarial tasks, and specialized support for the Sheriff’s Office and Jail. The role requires discretion with confidential information and the ability to adapt procedures for new situations.

Primary duties include answering phones, greeting the public, processing records requests, data entry, and assisting with software systems. Candidates should have strong MS Office skills and typing proficiency.