Executive Secretary E10

State of Michigan; Lansing (MI); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Michigan Department of Corrections in Lansing is seeking an experienced executive assistant to provide confidential support to the Finance Division Chief Accountant/Administrator, managers and staff. The role includes coordinating special projects, tracking year-end deadlines, and managing procurement, licensing, and timekeeping.

The position requires five years of administrative experience, with progressively responsible duties, and a high school diploma.

Qualifications

• Educational level typically acquired through completion of high school.
• Five years of office experience involving administrative support practices with progressive levels of responsibility.

Responsibilities

• Provide executive assistance in a confidential capacity for the Finance Division Chief Accountant/Administrator, managers and staff.
• Coordinate special projects and track year-end deadlines.
• Procure office supplies and IT equipment and manage licensing/software; serve as timekeeper and handle staff recruitment processes.

Skills

Office administration

Timekeeping

Procurement

Staff onboarding

Education

High school diploma

Tools

Microsoft Office

Job description

The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.

MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here.

This position provides executive assistance in a confidential capacity performing administrative support and office management activities for the Finance Division Chief Accountant/Administrator, Managers, and professional staff. This position assists in coordinating special projects and tracks year end deadlines for the division. This position is responsible for the procurement of office supplies and IT equipment and licensing/software and serve as authorized requestor and serves as timekeeper, coordinates staff hiring processes, tracks employee training, and maintains employee files for Finance Division.

View the job specification here.

View the position description here.

Education

Educational level typically acquired through completion of high school.

Experience

• Five years of office experience involving administrative support practices, including three years equivalent to experienced (E7) level administrative support work, Secretary 7, or Legal Secretary 7; two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9.

Work Location: This position is located in Lansing, Michigan and will require reporting in person for the first two weeks. After the initial training period, a hybrid work schedule may be approved that will allow work to be performed remotely up to 50% of the time with the other 50% of the work being performed in-person in Lansing. There is no option for this position to be fully remote or work to be performed in a different city/location so it will require commuting to Grandview Plaza in Lansing 50% each pay period.

Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed may be notified of the results.

The Michigan Department of Corrections is not an E-Verify employer and does not sponsor visa applications.

New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification. All new employees will complete additional online training to successfully complete their non-custody new employee training. Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services. All employees must meet these ethical standards, and all appointing authorities are obligated to enforce these ethical standards. As part of this effort all employees are required to report any possible conflict of interest, please review the information and be prepared to respond to questions related to the information in your application. Ethical Standards and Conduct. Certain positions may require a criminal history background check. To view the conditions of State of Michigan Employment, please click here. The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017. Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.