Executive Secretary: Administrative Legal

Anne-Arundel-County-Public-Schools; Annapolis (MD); On-site; USD 50,000 - 70,000; Full time

Job summary

Anne Arundel County Public Schools Legal Office in Annapolis, MD is seeking an Executive Secretary: Administrative Legal to perform administrative and paralegal duties. The role involves managing calendars, preparing legal documents, and handling confidential information with discretion.

Qualified candidates will have strong proficiency in Microsoft Office, research skills, and the ability to coordinate schedules and logistics in a fast-paced environment.

Qualifications

• High School Diploma or Equivalency Certificate required.
• Some College Level Courses specialized training in administrative support required.
• Associate's Degree in related field preferred.
• Equivalent combination of education and experience acceptable.

Responsibilities

• Maintains the law library and assists in legal research of federal and state laws.
• Maintains multiple complex calendars and arranges meetings, conferences, and travel.
• Serves as liaison between the school system community and the office.
• Prepares letters, memoranda, confidential information, and synopsis of legal decisions.
• Maintains filing systems, schedules, meeting minutes, agendas, and information requests.
• Analyzes and assesses services and operations and makes recommendations.
• Oversees office telephone coverage and coordinates alternative coverage.
• Assists in preparing and maintaining the budget for the office.
• Performs other related duties as assigned within the same classification or lower.

Skills

Word processing

Spreadsheets

Database management

Desktop publishing

Tact & discretion

Interpersonal skills

Organizational skills

Lead small team

MS Office

Video/Web conferencing

Education

High School Diploma or Equivalency

Some college coursework in admin support

Associate's Degree preferred

Equivalent education/experience

Job description

Executive Secretary: Administrative Legal

Anne Arundel County Public Schools Legal Office - Central Office - Annapolis, Maryland Open in Google Maps

Job Details

Job ID: 5929411

Application Deadline: Sep 26, 2026 11:59 PM (Eastern Standard Time)

Posted: Sep 16, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Title Code:

Executive Secretary: Administrative Legal

JOB SUMMARYPerforms administrative and paralegal duties. Requires considerable judgment, initiative, inter-personal, organizational, and problem-solving skills. It has great latitude as well as accountability to determine courses of action where precedents may not exist. Employs considerable latitude to accomplish routine work assignments.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Maintains the law library. Assists in legal research of federal and state laws in preparation of correspondence, hearing documents, and PowerPoint presentations. Prepares, assembles and summarize information from files, newspapers, journals, documents, exhibits and other resources for appeal hearings, mediations, and meetings.
• Maintains multiple complex calendars, and arrange meetings, conferences, and travel.
• Serves as the liaison between the school system community and the office.
• Assists with the preparation of letters, memoranda, confidential information, correspondence, and synopsis of legal decisions.
• Maintains various administrative policies and procedures such as filing systems, schedules, meeting minutes, agendas, information requests and other items.
• Analyzes and assesses services and operations and makes recommendations.
• Oversees office telephone coverage and coordinates alternative coverage.
• Identifies, expedites, and follows up on work priorities.
• Assists in preparing and maintaining the budget for the office.
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High School Diploma or Equivalency Certificate required;
• Some College Level Courses specialized training in administrative support acquired through business school or college required;
• Associate's Degree in related field of education from a regionally accredited college or university preferred;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Experience

• Five (5) years responsible and diversified administrative and/or secretarial experience required;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

• Demonstrated proficiency with word processing, spreadsheets, database management and desktop publishing programs.
• Ability to exercise tact, discretion, cooperation, and maintain confidentiality in interacting with others.
• Ability to exercise initiative and good judgment in the timely execution of delegated administrative responsibilities.
• Ability to work effectively in fast-paced and deadline driven environments, handle multiple tasks, respond to changing priorities, and organize and manage executive schedules and logistics.
• Ability to convey the authority of the office throughout the organization and community.
• Ability to proofread for accuracy, format, grammar, punctuation, and syntax.
• Ability to train, assign, coordinate, and lead the work of other clerical office personnel.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a preemployment assessment is required.

Licenses and CertificationsEmployee must retain active licenses, certifications, and enrollment as a condition of employment.

• Hold or be eligible for Certified Administrative Professional (CAP) Certification issued by International Association of Administrative Professionals (IAAP) preferred.

Driving Requirements

• N/A

LEADERSHIP ROLE

• N/A

PHYSICAL DEMANDS/WORKING CONDITIONS The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: under 1/3 of the time
• Walking: under 1/3 of the time
• Sitting: between 1/3 and 2/3 of the time
• Keyboarding: between 1/3 and 2/3 of the time
• Talking: between 1/3 and 2/3 of the time
• Hearing: between 1/3 and 2/3 of the time
• As required by the duties and responsibilities of the position.

Vision The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

• No special vision requirements

Work EnvironmentLocation

• Office, school or similar indoor environment: over 2/3 of the time

Noise Level

• Moderate: between 1/3 and 2/3 of the time

Weight & Force Lifting and carrying requirements

• Up to 20 pounds: under 1/3 of the time

Travel Requirements

• N/A

JOB INFORMATION

Approved Date: 7/1/2025 Established Date: 7/1/2007 Title Code: A01610 Title: SECRETARY EXECUTIVE: ADMINISTRATIVE LEGAL Alternate Title: Executive Secretary: Administrative Legal Reports to Generic: General Counsel Reports to Specific: COUNSEL: GENERAL

ORGANIZATION

Division: Chief of Staff Office Business Unit: General Counsel Department: Negotiated Agreement: N/A

HR JOB INFORMATION

Unit: V Days Worked: 260 FLSA Exemption Status: Exempt Grade:

PG03

Position Type: 1.00 FTE

Job Categories:

Support Staff > Administrative Assistant

Support Staff > Secretary

Equal Opportunity Employer

Anne Arundel County Public Schools prohibits discrimination in matters affecting employment or in providing access to programs on the basis of actual or perceived race, color, religion, national origin, sex, age, marital status, sexual orientation, genetic information, gender identity, or disability.For more information, contact:Anne Arundel County Public SchoolsDivision of Human Resources, 2644 Riva Road, Annapolis, MD 21401.410-222-5061 TDD 410-222-5000 or Email Recruitment

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• 2644 Riva Road
• Annapolis, Maryland 21401
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]