Executive Secretary

Blaire House of Worcester; Worcester (MA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Refer a friend program

Gym membership reimbursement

Annual physical reimbursement

401K savings plan

Vacation time and sick time

Paid holidays

Verizon discounts

BJ’s discounts

FILA shoes discounts

Job summary

Blaire House of Worcester is a 75-bed skilled nursing center focused on Dementia and Alzheimer’s care. We are seeking an energetic Executive Secretary to uphold our high standards for senior care and to support the executive team in daily operations.

The role includes scheduling, visitor and call management, mail handling, and ensuring lobby upkeep. Secretarial duties and organizational skills are essential to maintaining smooth office operations in a care-driven environment.

Qualifications

• EDUCATION: Should have formal training in the secretarial field.
• TRAINING AND EDUCATION: Experience is helpful, but not necessary.

Responsibilities

• Schedules appointments and maintains calendar. Receives and assists visitors and telephone callers and refers them to executive or other appropriate persons as circumstances warrant. Arranges business itineraries.
• Sorts, date stamps, reads, and annotates incoming mail and documents and attaches to the appropriate file to facilitate necessary action; determines routing and signatures required and maintains follow up.
• Maintain the cleanliness and appearance of the lobby.
• Performs other secretarial duties as assigned.

Skills

Secretarial skills

Calendar management

Communication skills

Dictation machine usage

Education

Formal training in secretarial field

Tools

Dictation machine

Job description

Blaire House of Worcester is a 75-bed skilled nursing center. We have been family owned and operated, servicing the health care needs of seniors for nearly 50 years. We have a unique mission and dedicate 100 percent of our services to Dementia and Alzheimer’s Disease. Our passion for ensuring that our seniors retain a fulfilling quality of life while we provide optimal care is second to none. If you share our passion and enjoy knowing you've made a positive impact on the lives of the elderly population and their families,

Blaire House of Worcester is seeking an energetic Executive Secretary to uphold our high standards for senior care!

• Refer a friend and be eligible to collect up to $500
• Gym membership reimbursement plan
• Annual Physical cost reimbursement plan
• 401K Savings Opportunity
• Vacation time and sick time.
• Paid Holidays
• Verizon Discount Plans
• BJs Discount Plans
• FILA Shoes Discount Plans

Job Summary:

• Schedules appointments and maintains calendar. Receives and assists visitors and telephone callers and refers them to executive or other appropriate persons as circumstances warrant. Arranges business itineraries.
• Sorts, date stamps, reads, and annotates incoming mail and documents and attaches to the appropriate file to facilitate necessary action; determines routing and signatures required and maintains follow up.
• Maintain the cleanliness and appearance of the lobby.
• Performs other secretarial duties as assigned.

Qualifications:

• EDUCATION: Should have formal training in the secretarial field.
• TRAINING AND EDUCATION: Experience is helpful, but not necessary.
• ESSENTIAL JOB FUNCTIONS: Good physical and mental health finger and hand dexterity to handle and manipulate instruments and equipment. Visual and auditory acuity. A knowledge of vocabulary and grammar is necessary. Must be able to lift a minimum of fifteen (15) lbs., and be able to carry objects. Must be able to push and pull, and continuously walk, sit and stand. Must be able to turn, crouch, kneel, stoop, bend below waist, and reach above shoulder height as tasks dictate. Must use good body mechanics. Should be neat and well groomed. Must be able to type and take manual shorthand or be able to transcribe from a dictation machine. Must project a positive attitude towards the service provided.