Executive Secretary

ccf; United States; On-site; USD 40,000 - 60,000; Full time

Job summary

Cleveland Clinic Health System in Dover, Ohio, seeks an Executive Secretary to support executive-level managers and coordinate activities across departments. The role demands discretion, strong communication, and the ability to manage confidential information with professionalism.

You will schedule meetings, maintain calendars, arrange travel, and prepare reports and communications, contributing to efficient operations in a high-impact healthcare setting at Union Hospital.

Qualifications

• High School Diploma or GED or equivalent required.
• Five years of experience in a medical, commercial or industrial environment.
• Preferred: Four years of college and/or Business School; specialized software training.

Responsibilities

• Provide administrative support for executive level managers.
• Coordinate diverse activities and interact with organizational units.
• Receive and screen visitors; answer telephone calls.
• Prepare, edit and supervise correspondence, forms and reports.
• Schedule meetings and travel; maintain calendars.

Skills

Communication skills

Conflict resolution

Discretion

Customer service

Education

High School Diploma or GED

College/Business School (preferred)

Tools

Outlook

Office suite

Job description

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

We all have the power to help, heal and change lives - beginning with our own. That's the power of the Cleveland Clinic Health System team, and The Power of Every One.

Job Title

Executive Secretary

Location

Dover

Facility

Union Hospital

Department

Administration-Cleveland Clinic Union Hospital

Job Code

B23000

Shift

Days

Schedule

8:00am-5:00pm

Job Details

Join Cleveland Clinic Union Hospital and experience world class healthcare at its best. Located in Dover, Ohio, the award-winning not-for-profit Union Hospital serves the communities of eastern Ohio. Here, you will be part of a talented, compassionate, and driven team of caregivers, work with state-of-the-art technology and provide stellar patient care.

As an Executive Secretary, you will provide administrative support for executive-level managers while coordinating diverse activities and engaging with various organizational units across the organization. In this role, you will utilize strong communication and conflict resolution skills and manage highly confidential and organizationally sensitive matters with professionalism and discretion.

A caregiver in this position works days, 8:00am-5:00pm.

A caregiver who excels in this role will:

• Provide administrative support for executive level managers.
• Coordinate diverse activities, interact with various organizational units, utilize conflict resolution and handle highly confidential and organizationally sensitive matters.
• Receive and screen visitors.
• Answer telephone calls.
• Prepare and supervise the preparation of correspondence, forms, reports and written communications.
• Schedule and coordinate meetings, conferences, special events, appointments and travel arrangements.
• Maintain assigned calendars.
• Originate, process and edit personnel, financial or operational reports and documents.

Minimum qualifications for the ideal future caregiver include:

• High School Diploma or GED
• Five years of experience in a medical, commercial or industrial environment, including coordinating diverse activities, interacting with various organizational units, resolving conflicts and handling highly confidential and organizationally sensitive matters

Preferred qualifications for the ideal future caregiver include:

• Four years of college and/or Business School
• Specialized training in desktop office software
• Typing proficiency of 65 WPM
• Proficiency in computer applications, including Outlook calendar management, along with strong customer service skills

Physical Requirements:

• Ability to perform work in a stationary position for extended periods
• Ability to operate a computer and other office equipment
• Ability to communicate and exchange accurate information

Personal Protective Equipment:

• Follows standard precautions using personal protective equipment as required.

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility.

If applying for a Florida position, please see the following website for more information on the background screening requirements required by the Agency of Health Care Administration: https://info.flclearinghouse.com/

Please review the Equal Employment Opportunity poster .

Cleveland Clinic is pleased to be an equal employment opportunity employer.