Executive Secretary

Cleveland Clinic; Dover (OH); On-site; USD 29,000 - 44,000; Full time

Job summary

Cleveland Clinic Union Hospital in Dover, Ohio, is seeking an Executive Secretary to provide executive-level administrative support and coordinate activities across units.

The role requires strong communication, discretion with sensitive information, and the ability to manage calendars, meetings, and travel arrangements. Typical hours are 8:00am–5:00pm, with duties including visitor screening, phone handling, and preparing reports and correspondence.

Qualifications

• Provide administrative support for executive level managers.
• Coordinate diverse activities across organizational units and manage highly confidential matters.
• Receive and screen visitors and answer telephone calls.
• Prepare and supervise the preparation of correspondence, forms, reports and written communications.
• Schedule and coordinate meetings, conferences, events, appointments and travel.
• Maintain assigned calendars and manage reports/documents.

Responsibilities

• Provide administrative support for executive level managers.
• Coordinate diverse activities, interact with various organizational units, handle confidential matters.
• Receive and screen visitors.
• Answer telephone calls.
• Prepare and supervise correspondence, forms, reports, and written communications.
• Schedule and coordinate meetings, conferences, events, appointments and travel.

Skills

Executive support

Calendar management

Customer service

Communication skills

Conflict resolution

Phone handling

Education

High School Diploma or GED

Four years of college or business school

Tools

Outlook

Desktop office software

Job description

Join Cleveland Clinic Union Hospital and experience world class healthcare at its best. Located in Dover, Ohio, the award-winning not-for-profit Union Hospital serves the communities of eastern Ohio. Here, you will be part of a talented, compassionate, and driven team of caregivers, work with state-of-the-art technology and provide stellar patient care.

As an Executive Secretary, you will provide administrative support for executive-level managers while coordinating diverse activities and engaging with various organizational units across the organization. In this role, you will utilize strong communication and conflict resolution skills and manage highly confidential and organizationally sensitive matters with professionalism and discretion.

A caregiver in this position works days, 8:00am—5:00pm.

A caregiver who excels in this role will:

• Provide administrative support for executive level managers.
• Coordinate diverse activities, interact with various organizational units, utilize conflict resolution and handle highly confidential and organizationally sensitive matters.
• Receive and screen visitors.
• Answer telephone calls.
• Prepare and supervise the preparation of correspondence, forms, reports and written communications.
• Schedule and coordinate meetings, conferences, special events, appointments and travel arrangements.
• Maintain assigned calendars.
• Originate, process and edit personnel, financial or operational reports and documents.

Minimum qualifications for the ideal future caregiver include:

• High School Diploma or GED
• Five years of experience in a medical, commercial or industrial environment, including coordinating diverse activities, interacting with various organizational units, resolving conflicts and handling highly confidential and organizationally sensitive matters

Preferred qualifications for the ideal future caregiver include:

• Four years of college and/or Business School
• Specialized training in desktop office software
• Typing proficiency of 65 WPM
• Proficiency in computer applications, including Outlook calendar management, along with strong customer service skills

Physical Requirements

• Ability to perform work in a stationary position for extended periods
• Ability to operate a computer and other office equipment
• Ability to communicate and exchange accurate information

Personal Protective Equipment

• Follows standard precautions using personal protective equipment as required.

Pay Range

Minimum hourly: $20.77

Maximum hourly: $31.68

The pay range displayed on this job posting reflects the anticipated range for new hires. A successful candidate’s actual compensation will be determined after taking factors into consideration such as the candidate’s work history, experience, skill set and education. The pay range displayed does not include any applicable pay practices (e.g., shift differentials, overtime, etc.). The pay range does not include the value of Cleveland Clinic’s benefits package (e.g., healthcare, dental and vision benefits, retirement savings account contributions, etc.).